Bowling Green State University — Student Handbook
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Policies & Procedures

Bowling Green State University University-wide and Student Policies and Procedures

Uni v e r s i t y-wide and S t udent P o l i c i e s and Procedures

Bowling Green State University, like any community, must have regulations by which its members abide and procedures by which its organizations function. These regulations are necessary to provide a campus atmosphere conducive to the intellectual and personal development of all University community members.

Within this handbook are the rules and regulations that govern student and organizational behavior. You will find everything from the University’s alcohol and technology policies to procedures for reserving facilities for your organizations and traffic and parking regulations. If you ever have a question about a policy or procedure, please do not hesitate to contact the Office of the Dean of Students for assistance.

Remember, we put students first.

Addresses Students not residing in University-owned housing are required to submit a current, correct local address to the Office of Registration and Records.

Failure to comply with this policy shall not be construed to invalidate any official notice disseminated by the University.

A d v e r t i s eme n t (Posters, notices, handbills, fliers, banners, yard signs and electronic media)

1. Students, faculty, staff and other members of the University community may place posters, notices, or fliers on University kiosks and general-purpose bulletin boards only. All postings must be sponsored by a University organization, department or office. There is no posting permitted on departmental bulletin boards within academic buildings without the permission of that particular department. Non-University groups or individuals are permitted to post on University kiosks only.

2. There is no posting permitted in locations other than those designated in this policy. Specifically, there is no posting permitted on doors, vehicles, trash cans, cigarette butt holders, windows, light poles, trees, telephone poles, building signs, any other areas of a building, whether inside or outside, or any other object or area. The only exception to this policy is the posting of spirit signs on the outside of buildings by the spirit organization “SICSIC,” or other exceptions as given by the Dean of Students.

3. Use of bulletin boards for departmental use only will be in accordance with the rules of the department.

4. Banners may be hung from the exterior of University residence halls with the approval of the Hall Director of the particular living unit. Banners, sandwich boards, lawn signs, and other self-standing, temporary forms of advertisement must be approved by the Dean of Students before being posted, and must not violate any other University policies.

Banners (secured with rope) may be hung in the area across from the Business Administration Building or in the Bowen-Thompson Student Union Mall, or such areas as permitted by the Dean of Students. These items must be removed upon the conclusion of the event.

To reserve these areas for posting banners, contact the Bowen- Thompson Student Union Administrative Office, 231 Bowen-Thompson Student Union.

5. Distribution or posting of advertisements, including table tents, within University residences and dining facilities other than the Bowen- Thompson Student Union dining facilities shall be in accordance with the Community Living Standards, found in this Student Handbook. The Office of Residence Life will continue to approve posters and flyers to be placed in the residence halls and Greek houses. University Dining Services will approve table tents for the dining facilities.

Distributing or posting advertisements, including handbills, within the Bowen-Thompson Student Union will be approved by the Bowen- Thompson Student Union Information Center staff.

6. Applying messages directly on the surface of buildings or other University property is prohibited.

7. The use of chalk, with the exception of spray and/or paint chalk, by members of the University community to publicize campus events on sidewalks is permitted. Messages must be at least 20 feet from the entrance of any University building. Messages or information that violate University policy are subject to removal at the expense of the advertiser. The use of chalk on buildings or any other University property is prohibited.

8. Advertisements, posters, notices, handbills, fliers, banners, yard signs and electronic media shall not make reference to the availability or sale of alcoholic beverages with the exception of the Black Swamp Pub.

9. The use of yard signs must receive prior approval from both Facilities Services and the Bowen-Thompson Student Union Administrative Office. Facilities Services will provide approval for the placement of yard signs.

Af f i l i ation The representative governing body for all full-time and part-time undergraduate students on the main campus is the Undergraduate Student Government. For BGSU Firelands, it is the Student Government Organization. The representative governing body for all full-time and Part-time graduate students is the Graduate Student Senate. Students may also affiliate with any of the registered student organizations at Bowling Green State University for which they are eligible for membership. Bowling Green State University subscribes to the principles set forth in the policy on Student Participation in University Government, which is included in this Student Handbook.

Operat i ng Gui d e l i n e s f o r B l o o dborne Pathoge n s ( HIV a n d Hepat i t i s B ) There are two primary bloodborne diseases that should be of concern to students–HIV (Human Immunodeficiency Virus) and Hepatitis B (HBV).

Understanding ways in which these viruses are transmitted is extremely important in preventing their transmission.

HIV HIV is a virus that affects the body’s immune system. Having the virus can lead to AIDS (Acquired Immune Deficiency Syndrome). AIDS is a disease in which the immune system becomes inadequate, leading to repeated infections. At this time, there is no known cure for AIDS and those having the syndrome normally do not survive. HIV is transmitted to individuals mainly through infected blood, semen and vaginal secretions during sexual intercourse or the use of contaminated needles. There is no evidence that the virus is transmitted by casual contact.

Hepatitis B Hepatitis B is a disease of the liver. The virus is much more “sturdy” than HIV and can live on a surface for up to a week. One-third of individuals having Hepatitis B may not show any symptoms, but still can transmit the disease.

Without treatment, HBV can result in serious liver diseases including cirrhosis.

Symptoms include dark urine, fatigue, and jaundice.

The following policies are based on this information.

1. Universal precautions for handling blood and other potentially infectious body fluids, as recommended by the Centers for Disease Control, will be observed based on the assumption that any individual may be infected. These precautions will be observed by all health care staff, and any others who may have contact with such fluids. All appropriate personnel will be instructed about these guidelines.

2. Ongoing, campus-wide education programs will be provided for students, faculty and staff to enable and encourage them to avoid high risk behavior, and to reduce anxiety about the possibility of transmission through casual contact.

3. Students with known HIV, AIDS or HBV infection will be encouraged to notify the Student Health Service so they can receive treatment and counseling if necessary. Medical and counseling records relating to these infections, like all medical and counseling records, are completely confidential. This does not preclude reports to the Ohio Department of Health as required by state law. Faculty and staff with known AIDS, HIV or HBV infection are encouraged to seek appropriate counseling and treatment.

4. The University will not attempt to identify persons with HIV or AIDS infection by mandatory blood testing, questionnaire or interview.

5. State and federal legislation protecting the rights of persons of disability will apply to all students, faculty and staff who have a known HIV or AIDS infections. The University will treat these conditions like any other disability or catastrophic illness.

6. The University will not discriminate against individuals on the basis of AIDS or HIV-positive blood test results or on the basis of knowledge or suspicion of any of those conditions.

7. Known HIV or AIDS infection will not be grounds for students, faculty or staff to be denied access to common areas such as restaurants, pools or the Bowen-Thompson Student Union. Decisions about special student or employee situations will be made on a case-by-case basis.

8. A select committee consisting of representatives of all classes of University employees will be designated to consider individual cases and modification of the operating guidelines when appropriate.

These operating guidelines are subject to change given new medical information and/or state or federal legislative mandates.

Alcohol and Other Drugs o f Abuse In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student has a right to work and learn in an environment free from the effects of abuse of alcohol and other drugs.

1. Therefore, it is the policy of Bowling Green State University to prohibit the unlawful use, sale, distribution, transfer or possession of controlled substances, alcoholic beverages, drugs not medically authorized, and any other substance that may impair an individual’s academic or work performance or pose a hazard to the individual, the public, students or employees of the University on its property or at any of its sponsored activities.

2. It is the responsibility of each faculty member, employee and student to adhere to this policy. If a violation of this policy occurs, support programs will be made available where appropriate. Disciplinary action may be taken, up to and including dismissal or expulsion from the University and possible criminal prosecution. The University will make appropriate efforts to provide rehabilitative support before giving consideration to termination of employment for cause as stipulated in the Academic Charter and BGSU Employee Handbook.

3. Bowling Green State University’s compliance with provisions of the Drug Free School and Communities Act amendments applies to students and employees. Compliance is achieved through a comprehensive alcohol and other drug prevention program which includes policy enforcement, educational programs, referral to treatment and other support services.

Alcohol Policy Bowling Green State University recognizes that the decision to use alcoholic beverages is a personal choice; however, this choice must be made in accordance with the laws of the state of Ohio. In addition, the mature and responsible consumption of alcohol must be consistent with the mission and Core Values of the University and in accordance with the Bowling Green State University Code of Student Conduct. (Section 6.D. 2 prohibits the use, possession or distribution of alcoholic beverages except as expressly permitted by the law and University policy.)

A. Procedures for Events where Alcohol is Present

1. All laws of the state of Ohio, ordinances of the city of Bowling Green, regulations of the Ohio Department of Liquor Control, and policies and regulations of Bowling Green State University must be observed and enforced.

2. Alcohol consumption shall not be the sole focus of any event.

3. Alcoholic beverages may be consumed, possessed, served or sold only by persons of legal age to do so, according to the laws of the state of Ohio.

4. Alcoholic beverages must be served by designated individuals.

Participants may not serve themselves or each other. Servers may not consume alcohol while working at an event with alcohol.

Arrangements for the sale and/or serving of alcoholic beverages must be made through University Dining Services.

5. Individuals sponsoring the event are responsible for taking measures to ensure that alcoholic beverages are not accessible or served to persons under the legal age. This requires verifying age on entry to the event by checking identification to verify those who are of legal drinking age.

6. Non-alcoholic beverages must be present at all events at all times.

7. Event sponsors will provide solid food in order to moderate the effects of alcohol consumption and will continue to have food available as long as alcohol is being served.

8. The entry or exit of persons with alcoholic beverages at events where alcohol is served is not permitted.

9. No social event shall include any form of “drinking contest” in its activities or promotion.

10. Alcohol must stop being sold at least one hour before the end of the event.

11. Publicly distributed materials, including advertisements for any University event, shall not make reference to the availability of alcoholic beverages. The Black Swamp Pub, located in the Bowen- Thompson Student Union, is exempt from this policy. The alcohol advertising guidelines for the Black Swamp Pub are available in the 231 Bowen-Thompson Student Union Administrative Office.

12. The following is a list of places on main campus where alcohol can be served. These facilities have occupancy limits set by the Bowling Green Fire Department which must be followed.

Bowen-Thompson Student Union Designated Doyt Perry Stadium locations* Designated Ice Arena locations* Fine Arts Building Guest House McFall Center Mileti Alumni Center Moore Musical Arts Center Olscamp Hall President’s House

* Designated locations are determined by the Assistant Vice President for Student Affairs and Dean of Students.

13. Requests for exception to the locations listed in #12 must be directed to the Assistant Vice President for Student Affairs and Dean of Students.

14. Requests to have alcohol served at an event at the BGSU Firelands campus must receive prior approval from the Dean of BGSU Firelands.

15. Violations of these regulations related to the use and sale of alcoholic beverages will result in immediate termination of the event and referral to the appropriate agency for disciplinary action.

16. Inspection of events where alcohol is being served will occur by an appointed designee of the Office of the Dean of Students and/or the Department of Public Safety.

B. S pecial Regulations for Public Events

1. A public event is an event at which beer or wine is sold.

2. There must be a minimum of two police officers present at all times, hired by the sponsoring group. The required number of officers present will be determined by the Department of Public Safety.

3. The proper permits for this event must be obtained from the Ohio Department of Liquor Control.

4. These events may not be scheduled from Sunday to Thursday and starting the weekend prior to exam week unless otherwise approved by the Assistant Vice President for Student Affairs and Dean of Students.

C. S pecial Regulations for Private Events

1. A private event is an event at which alcohol is served but not sold where there is a defined guest list which has been submitted and approved with registration materials to the Bowen-Thompson Student Union Administrative Office.

2. Admittance to the event is limited to persons on the guest list.

3. The individual who registered the event assumes the responsibility for monitoring the event and the behavior of those attending the event.

D. S anction Guidelines for Alcohol Policy Violations

1. Sanction Plan-Minimum Guidelines: When a student and/or student organization is found responsible for violating the alcohol policy and/or procedures, any and all of the following sanctions may be imposed. Students who already have Code of Student Conduct violations may receive more severe sanctions. Sanctions may also be enhanced based on the severity of the behavior and the impact on the community.

2. Nondisruptive alcohol violations in Residential Units First Violation

• Residential Disciplinary Probation for one year

• Participation in Viewpoints Alcohol Education Class ($75 fee) Second Violation

• Referral to the University level

• University Disciplinary Probation for one year

• Alcohol Screening to determine whether participation will be required in Perspectives Alcohol Education Class ($100 fee) or individual counseling with a certified Chemical Dependency Counselor ($200 fee)

• Parental Notification Third Violation

• Referral to the Office of the Dean of Students

• Suspension from residential housing with possible suspension from the University If suspended:

• Documentation of the completion of an alcohol assessment/ treatment program required for consideration of re-admission

• University Disciplinary Probation upon return to the University

• Monthly meetings with Associate or Assistant Dean of Students upon return If not suspended:

• Meet and follow through with recommendations of a certified Chemical Dependency Counselor on campus

• University Disciplinary Probation

• Monthly meetings with Associate or Assistant Dean of Students

3. Nondisruptive alcohol violations in locations other than Residential Units First Violation

• Referral to the Office of the Dean of Students

• University Warning for one year

• Participation in Perspectives Alcohol Education Class ($100 fee)

• If already attended Perspectives, must meet with a certified Chemical Dependency Counselor ($200 fee) Second Violation

• Referral to the Office of the Dean of Students

• University Disciplinary Probation for one year

• Alcohol screening and meetings with certified Chemical Dependency Counselor ($200 fee)

• Parental Notification Third Violation

• Referral to the Office of the Dean of Students

• Possible suspension from the University If suspended:

• Documentation of the completion of an alcohol assessment/ treatment program is required for consideration of re-admission

• University Disiplinary Probation upon return to the University

• Monthly meetings with Associate or Assistant Dean of Students upon return If not suspended:

• Meet and follow through with recommendations of a certified Chemical Dependency Counselor

• University Disiplinary Probation

• Monthly meetings with Associate or Assistant Dean of Students

4. Disruptive alcohol violations in Residential Units Disruptive is defined as an alcohol violation occurring in conjunction with behavior that is disruptive to the community, endangers the health or safety of others, or results in damage or vandalism to University property or property of members of the University community.

First Violation

• Referral to the University level

• University Disciplinary Probation for one year

• Individual counseling with a certified Chemical Dependency Counselor ($200 fee)

• Parental Notification Second Violation

• Referral to the Office of the Dean of Students

• Suspension from residential housing with possible suspension from the University If suspended:

• Documentation of the completion of an alcohol assessment/ treatment program is required for consideration of re-admission

• University Disciplinary Probation upon return to the University

• Monthly meetings with Associate or Assistant Dean of Students upon return If not suspended:

• Meet and follow through with recommendations of a certified Chemical Dependency Counselor on campus

• University Probation

• Monthly meetings with Associate or Assistant Dean of Students

5. Disruptive alcohol violations in locations other than Residential Units First Violation

• Referral to the Office of the Dean of Students

• University Disciplinary Probation for one year

• Individual counseling with a certified Chemical Dependency Counselor ($200 fee)

• Parental Notification Second Violation

• Referral to the Office of the Dean of Students

• Possible suspension from the University If suspended:

• Documentation of the completion of an alcohol assessment/ treatment program is required for consideration of re-admission

• University Disciplinary Probation upon return to the University

• Monthly meetings with Associate or Assistant Dean of Students upon return If not suspended:

• Meet and follow through with recommendations of a certified Chemical Dependency Counselor on campus

• University Probation

• Monthly meetings with Associate or Assistant Dean of Students Assembly

1. The University recognizes the importance of and rights associated with free speech, including the right to assemble, march and other rights related to the expression of thoughts and ideas. As stated in the general policy, the University reserves the right to determine the time, place and manner of space and facilities so as not to interfere with the mission and regular operation of the institution. Prior to sponsoring a rally, demonstration, march or other group event, the organization or individual coordinating the event must complete a ground use request (see Space and Facilities Reservations) through the registration process.

The University will attempt to provide adequate facilities and security for the event.

2. Organizers of any rally, demonstration, march or other group event, are responsible for ensuring that the activity does not interfere with the academic mission of the University. Sponsoring individuals or organizations are responsible for assuring that the event does not block entries, exits, walkways, roadways or otherwise hinder the free flow of both pedestrian and roadway traffic and that all policies relating to sponsoring of events on campus are upheld.

Bicycles

1. Bowling Green City ordinance requires all bicycles to be registered. This is particularly important for recovering stolen bicycles. Bicycles can be registered at the Parking and Traffic Office, 104 Commons.

2. It is unlawful to attach a two-wheeled vehicle, including bicycles, to any tree, lamppost, stair railing, or place such vehicle in any hallway, stairway, or exit way. Bicycles found in violation of this policy will have the locking device cut at the owner’s expense and the property will be stored at the BGSU Department of Public Safety.

3. All bicycles are to be removed from the University at the end of the academic year, unless a student is enrolled in courses during the summer semester. Failure to do so will result in the lock being cut and the bicycle being removed at the owner’s expense.

Campus -Wide Food Serv i c e P o l i c i e s for Student Organizations

A. General Policy Statements

1. Any food served to the public on the BGSU campus must be managed according to BGSU’s safe food handling policies. These policies can be found at: www.bgsu.edu/offices/envhs/page14104.html

2. Any event where food is to be sold or requires a donation must be evaluated by Environmental Health and Safety to determine if a temporary food service license must be purchased from the Wood County Health Department for that event.

3. When BGSU funds are being used to purchase food/beverages, University Dining Services (UDS) must be used to provide this service.

University Dining Services requires all food/beverage orders be requested no later than two weeks (10 working days) prior to the event date. UDS has the right of first refusal if it is unable to provide the requested service. Other University Dining Services outlets can be used for more spontaneous food/beverage needs but the UDS catering office housed in the student union must be the first office contacted.

If the food/beverage request is made at least two weeks prior to the event date, it is the intent of UDS to work with each recognized student organization to determine, if possible, appropriate discounts.

4. Registered student organizations may use funds they have raised, or nonappropriated, or non-University provided dollars to purchase food from an outside vendor by having OCA (Office of Campus Activities) indicate the availability of these self-raised funds on the Standard Food Policy Exemption Form. However, all Student Organization Campuswide Food Service Policies must be followed and a Standard Food Policy Exemption form must be completed no later than two weeks prior to the event.

5. If an event involves a request for food brought in from a source other than University Dining Services, a Standard Food Policy Exception Form must be processed. The exception will not be approved unless all required signatures are secured two weeks prior to the event.

6. The approval of the food service exception is the responsibility of the facility manager(s) of the specific facility/area where the service is being provided and/or facility manager(s) responsible for the reservation of that area. The facility manager(s) may require signatures from additional areas, such as University Dining Services. Facility manager(s) are:

• Bowen Thompson Student Union, Olscamp Hall, Prout Chapel and Event Planning Spaces: Director, Bowen-Thompson Student Union and Director, University Dining Services

• Athletic Facilities: Assistant Athletic Director

• Recreation and Wellness Facilities, including Ice Arena Lounge: Associate Director, Recreation and Wellness

• Mileti Alumni Center: Director, Alumni Affairs

• Residence Halls: Hall Director

• Greek Housing: Greek Affairs Coordinator For additional information and/or clarification, please contact Dr. Jeff Coats, Associate Dean of Students (jhcoats@bgsu.edu, 419-372-2343) or Gail Swanka, Associate Director of the Bowen-Thompson Student Union (gswanka@bgsu.edu, 419-372-9000). Please note any/all policies stated herein are reviewed annually and are subject to change.

B. Bake Sale Policies — Standard Food Policy Exception F orm required The following policies are provided by Environmental Health and Safety for the serving and/or selling of baked goods (nonperishable). Such items include, but are not limited to: cookies, brownies, pastries (noncream or custard filled), date bars and crispy-rice treats.

• Cover all food to be served/sold

• Label all packaged food items with a listing of the main ingredients

• Store food, cups, napkins, etc. off the floor or ground

• Use clean dispensing utensils (tongs, napkin) to dispense food or have all food items individually wrapped

• Avoid the use of extension cords

• Provide a container for trash

• Clean all spills and remove debris as necessary

• Properly clean area after sale If food is to be prepared by individuals within the sponsoring group, it is recommended that a list be developed which identifies the individual who prepared a particular food item.

If donated products are used for a bake sale, then the Donated Food Policies also apply.

Standard Food Policy Exception Form must be filled out at least two weeks in advance.

Questions regarding this policy should be forwarded to: Environmental Health and Safety College Park Office Building, Room 102 419-372-2171

C. Bowen-Thompson Student Union Policies Listed on the Bowen-Thompson Student Union Web site (www.bgsu.edu/union).

D. C ookout Policies Residential units (specifically Greek housing and the French House) with current Ohio Department of Health food service licenses are permitted to grill food outside, within reasonable proximity to that unit, for the consumption of those in that unit and invited guests.

Other cookouts, open to the public and not covered by the above (food service license ownership), must follow the Student Organization Campus-wide Food Service policies.

E. D onated Food Policies — Standard Food Policy E xception Form required Donated food must come from and be prepared by a food service vendor licensed through the Ohio Department of Health. Depending on amount, food should be delivered in incremental times and maintained at safe temperatures.

Standard food handling policies must be followed at all times. These standard food handling policies can be found at www.bgsu.edu/offices/ envhs/page14104.html. The liability factor of donated food may fall on the University student organization sponsoring the event.

Examples of low-risk and high-risk donated food products include:

• Low-risk foods: bagels, baked goods, pies (no cream), cakes, packaged snack foods, canned soda, bottled water, candy, popcorn, nonprocessed fruit and vegetables

• High-risk foods: pizza, subs, sandwiches, salads, any food that contains protein, milk, eggs (noncooked), cream pies Standard Food Policy Exception Forms must be signed off by the student in charge, the organization’s advisor, facility manager and University Dining Services (if applicable) before reservation is confirmed.

F. O utside Catering Policies — Standard Food Policy Exception Form required Policies for Catered Events on Campus Utilizing an Off-Campus Source

1. All catered events from an off-campus source being served on or brought onto campus (which includes meetings, workshops, events, etc.), regardless of location, must first be approved by the facility manager in charge of that location.

2. If approved by the facility manager, review of this outside catering function must occur by the BGSU Department of Environmental Health and Safety and University Dining Services and a Standard Food Policy Exception form be processed. (See listing above for specific facility managers.)

G. R esidence Life Food Policies It is essential that the distribution of food at events in Residence Life facilities is handled in a safe manner. Please see staff in the Office of Residence Life (222 Saddlemire Student Services at Conklin; 419-372-2011) for specific policy information.

Cancellat i o n o f Cl a s s e s i n t h e e v e n t of severe weather

1. Faculty, staff and students are reminded that the decision to cancel classes in the event of severe weather rests with the University’s central administration.

2. Any decision to cancel classes will be communicated to faculty, staff and students by the Office of Marketing & Communications, which will notify the University Emergency Information phone line at 419-37-ALERT (2-5378), through ALERTBG (a cellular text-messaging system that requires registration through the MyBGSU Web portal), WBGU-FM (88.1), WFAL-AM (680), and radio stations WFOB, WOHO, WCWA, WLQR-FM, WRQN-FM, WGTE-FM and WFIN. Also, WBGU-TV (Channel 27), Campus Fact Line (419-372-2445) and four Toledo television stations channels (11, 13, 24 and 36) will be notified. Faculty, staff and students will be sent an email announcement, and information related to the emergency will be posted on the University Web site and sent out to subscribers of ALERTBG text-messaging system.

3. Every effort will be made to notify these media by 7 a.m. the day of any cancellation. If a later storm necessitates the cancellation of afternoon or evening classes, the Office of Marketing & Communications will notify the above-named media as soon as possible and before 5 p.m. C e l e b r at o ry R i o t s a n d Ri o t –Relat e d Offenses Ohio State law has been revised making the impact of criminal convictions for riot-related offenses much greater. In addition to possible criminal conviction and/or University discipline, the law states that if a student is convicted of certain riot-related crimes, the student will become ineligible for financial aid supported by state funds for two calendar years. The twoyear period begins from the time the student applies for financial assistance if he or she has been convicted of, pled guilty to, or been adjudicated for any of the following violations:

1. A violation of Ohio Revised Code Section 2917.02 (aggravated riot) or Ohio Revised Code Section 2917.03 (riot).

2. A violation of Ohio Revised Code Section 2917.04 (failure to disperse) that is a misdemeanor of the fourth degree and occurs within the proximate area where four or more others are acting in a course of conduct in violation of Ohio Revised Code Section 2917.11 (disorderly conduct).

3. A violation of Ohio Revised Code Section 2917.11 (disorderly conduct).

Class Attendance

1. The faculty believes that classroom activities are essential to learning and to the application of knowledge. The student is responsible for knowing and meeting all course requirements, including tests, assignments and class participation, as indicated by the course instructor. The instructor has no obligation to give make-up examinations or to review other classwork missed by a student as a result of unexcused absence.

2. If in the case of severe weather an official agency such as the State Highway Patrol reports that hazardous driving conditions exist and travel is not advised, students who must commute to Bowling Green may be excused from classes at the faculty member’s discretion. Upon return to each affected class, the student should inform the faculty member of his or her inability to travel due to hazardous driving conditions.

Consumpt i o n P o l i c y Any activity, program or event that requires or promotes the overconsumption of or over-indulgence in foods and/or liquids (e.g., any contest involving food or drink, etc.) is prohibited due to the significant health risks associated with these activities.

Directory Information The University designates the following items as directory information which may be disclosed without the student’s written consent: the student’s name, local address and telephone listing; home address and telephone listing and email address; parent’s or legal guardian’s name, address and telephone listing; student’s date and place of birth; major field of study; class standing; participation in officially recognized activities and sports; weight and height of members of athletic teams; student’s dates of attendance; enrollment status (full or part-time) and degrees and awards received; most recent previous educational institution attended by the student; and photographs of students.

A student may request nondisclosure of all of the categories of information designated as directory information by filling out the “Request to Withhold Directory Information” form in the Office of Registration and Records, 110 Administration Building, 419-372-8441. Students who want their directory information withheld from the printed student directory must complete this form by September 1 of each academic year enrolled. The “Request to Withhold Directory Information” can also be found online at www.bgsu. edu/downloads/academics/file5597.pdf. Print, complete and fax the form to the Office of Registration and Records at 419-372-7977.

Di s c iplinary Authority The authority to enact and enforce regulations of the University is vested in the Board of Trustees. The responsibility for enforcing regulations and imposing penalties is delegated to the President and any University officials the President may designate. The President has drawn distinction between academic and nonacademic misconduct. The Senior Vice President for Academic Affairs has the responsibility for academic misconduct. The Office of the Vice President for Student Affairs is the principal agency for the administration of nonacademic student discipline and the Office of the Dean of Students shall implement the nonacademic student discipline procedures.

All references to the President of the University, the Senior Vice President for Academic Affairs, or the Vice President for Student Affairs shall also be interpreted to include persons designated to act in behalf of these officials.

Di s rupt i o n o r Obstruc t i o n o f University Ac t i v i t i e s o r Functions The University is a forum for ideas and their exchange. Such exchange can only occur in a scholarly place if order is maintained and standards of decorum and good behavior are recognized by all. Therefore, any campus demonstration conducted for the purpose of expressing opinions of the participants must:

1. Be conducted in an orderly manner.

2. Not prohibit vehicular or pedestrian traffic.

3. Not interfere with classes, scheduled meetings, events, ceremonies or with other educational processes of the University.

4. Not be held within University buildings, residential areas or on University grounds of the campus without specific written authorization from the appropriate administrative official responsible for scheduling and assigning space in the desired facility. The policy on space and facilities in this Student Handbook should be consulted for details.

Drug- Free Workplace In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student has a right to work and learn in an environment free from the effects of abuse of alcohol and other drugs.

Therefore, it is the policy of Bowling Green State University to prohibit the unlawful use, sale, dispensing, transfer or possession of controlled substances, alcoholic beverages, drugs not medically authorized, or any other substance that may impair an individual’s academic or work performance or pose a hazard to the individual, public, students, or employees of the University on its property or at any of its activities.

It is the responsibility of each faculty member, staff employee and student to adhere to this policy. If a violation of this policy occurs, support programs will be made available where appropriate. Disciplinary action may be taken up to and including dismissal or expulsion from the University and possible criminal prosecution.

Emergency Communicat i o n Methods In the case of a campus emergency, the University will make available information regarding personal safety, cancellation of classes or other activities, or other guidance relative to the urgent nature of such a situation on campus. Methods of communication may include, and are not limited to, the following:

• Text notice delivered via the ALERTBG system (a cellular text-messaging system that requires registration through the MyBGSU Web portal)

• Visual notice on the University’s internet homepage (www.bgsu.edu)

• Visual notice on electronic desktop wallpaper on all computer workstations in University computer labs

• Visual notice distributed University-wide via the University email system (to all bgsu.edu email addresses) from BGSUPolice@bgsu.edu

• Audible notices delivered via public address systems in residence halls, Jerome Library, Student Recreation Center, Olscamp Hall and the Bowen-Thompson Student Union

• Audible notices delivered via telephone call to each classroom on campus

• Audible notices available at the University’s emergency telephone line (419-37-ALERT or 419-372-5378).

Other manners of communication may be employed as appropriate in each situation. All members of the campus community are encouraged to participate in this communication network by registering for the ALERTBG system and by checking University email on a regular basis.

Event Secur i t y Events planned and/or sponsored by BGSU student organizations enrich the lives and interests of all community members. A major responsibility of sponsoring organizations is to ensure that all appropriate safety and liability precautions have been incorporated into the planning and implementation of their events. Generally, paid security is required at large-scale events or events that may lead to the disruption of the University environment.

Examples include events where alcohol is available, events with non-BGSU students in attendance, events occurring during late evening hours, events open to the campus community, or events with a history of large attendance.

All student organizations sponsoring an event on campus grounds or within a campus facility must adhere to the following:

1. The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union, in compliance with the Space and Facilities Reservation Policy.

2. The sponsoring organization must have a minimum of three members of the organization’s leadership group present for the duration of the event.

3. The sponsoring organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff.

4. If the Office of Campus Activities, in consultation with the Director of Public Safety, determines paid security is needed, the sponsoring organization must contract for it with the BGSU Department of Public Safety. The Director of Greek Affairs will determine, in consultation with the Director of Public Safety, whether paid security is needed at Greek events. Determination will be based on the size, nature, location and past history of the event.

5. Appeals to a decision to require paid security must be made in writing to the Dean of Students, 301 Bowen-Thompson Student Union.

Formulat i o n a n d Review of Regulations Any student, faculty or staff member can recommend revisions, additions or deletions to the policies contained in this document. Recommendations should be submitted to the Office of the Vice President for Student Affairs.

The Vice President in turn will forward them to the Student Affairs Advisory Board. The Student Affairs Advisory Board annually reviews and recommends for approval to the Vice President for Student Affairs all changes to policies and procedures pertaining to student life.

Fun d r a i s i ng, So l i c i tations and Sales

A. Jurisdiction

1. Registered campus organizations

a. Campus regulations will permit fund raising by registered student organizations. Registered student organizations may use University facilities without charge to host non-commercial events which raise funds for educational or public service purposes. All events must be approved by the Dean of Students or designee.

B. Funds raised from the general University population shall be for the nonprofit use of the sponsoring individual or organization.

C. Student organizations shall work with the Office of Campus Activities to keep accurate records of funds raised and spent, available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense.

D. Subject to special regulations concerning time, place and manner of public expression, a registered student organization may in outdoor discussion areas and at meetings: sell materials related to the purpose of the organization, collect dues, initiation fees, donations and admissions charges for events. In addition, registered student organizations may solicit funds in announcements, posters and handbills.

E. Registered student organizations may conduct raffles in accordance with the laws of the state of Ohio. All 50/50 raffles or those with direct cash payout are prohibited for student organizations.

F. Registered student organizations are not permitted to coordinate or support the sale or processing of applications for credit cards on campus.

G. Student organizations must utilize a contract or vendor agreement for outside vendors and receive a percentage of sales or commission or a combination of both. The student organization must consult the Office of Campus Activities staff to prepare a vendor contract or vendor agreement and provide a copy of the contract to the Bowen-Thompson Student Union staff when reserving space for the vendor.

2. Fund raising by non-University organizations

a. Any organization that is not affiliated with the University must gain permission from the Dean of Students or designee to use the campus for fund-raising purposes.

B. All campus drives for funds for use by community welfare agencies shall be approved by the Dean of Students or designee.

C. Any external organization using the campus to raise funds for the benefit of an external organization must possess a current tax-exempt certificate from the Internal Revenue Service. Organizations must keep current accurate records of funds raised and spent. These records must be available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense.

B. S olicitations and sales

1. Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for, or membership in, any group, association or organization.

2. Solicitation in University residences is not permitted. Advertising signs, posters and fliers may not be distributed or posted in University residences. Fund-raising events/soliciting are not permitted in residences unless authorized by the Director of Residence Life.

3. Individuals and organizations may not solicit on campus without first registering with the Bowen-Thompson Student Union administrative office. Individuals who collect applications for commercial purposes are restricted from soliciting said applications on campus. An activity that violates University policies, or local, state and/or federal laws is forbidden.

4. If authorized, solicitations are permitted in University buildings, except for the Bowen-Thompson Student Union and the University Bookstore, where merchandise is sold under the regulations established by the management of those facilities.

Grievance Procedures

1. General Procedures When a student has a concern about the action of a particular individual or department, the grievance initially should be directed to the person(s) responsible for the individual or department (i.e. the Chair or the Dean) as noted in the University organizational structure.

Certain expeditious procedures to redress specific grievances are outlined below.

2. A cademic Grievances Students with academic grievances against a faculty member, administrator, or staff member of a department at the University should contact the Dean’s office of the college or Director’s office of the school in which the department is located for appropriate procedures.

All graduate students should contact the Graduate College.

3. Parking and Traffic Grievances All students driving cars and parking on campus must register their vehicles and display the proper decal. Undergraduate students may appeal violation citations to the Undergraduate Student Government Procedures and Appeals Board. Appeals must be filed on the appropriate form within the prescribed time frame at Graduate Student Senate Office, Room 402 of the Bowen-Thompson Student Union. A copy of University Parking and Traffic Regulations is on file at the Office of Parking and Traffic, 104 Commons.

4. F inancial Aid Specific rules, regulations and eligibility requirements for procuring and maintaining financial aid can be found in the Office of Student Financial Aid. A concise summary can be found in the Undergraduate Catalog. All complaints should be registered by letter to the Director of Student Financial Aid, 231 Administration Building.

5. S tudent Employment If a disagreement occurs between a student employee and a supervisor, the student employee is encouraged to pursue informal grievance procedures to settle the disagreement. The following steps should be followed:

a. The student employee should make every effort to resolve the problem with the immediate supervisor.

B. If the student employee is dissatisfied with the response from the supervisor, or if the supervisor fails to take action, then the student should contact the department supervisor at the next management level to request review of the situation.

C. Should the issue remain unresolved, the student employee shall meet with the manager of Student Employment Services (SES).

During this meeting, the nature of the concern and student’s documentation of the events or issues will be reviewed and discussed.

D. The manager of SES will contact the parties involved to gather information from the supervisor and any witnesses including the student’s co-workers. After considering the information provided and interviews with the student and supervisor, it may be possible to resolve the concern by reviewing and clarifying the stated policies of the department, SES and the Code of Student Conduct.

E. If resolution is not possible, the SES manager will meet with the student employee and department supervisor of the second management level to mediate the grievance. A written record will be made of the proceedings and copies of the record will be sent to the student employee and the supervisor.

Note: Bowling Green State University is committed to providing equal educational opportunity. The University provides access to educational programs and activities without regard to race, sex, sexual orientation, color, national origin, ancestry, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, color, national origin, ancestry, religion, age, marital status, disability, or status as a veteran shall be reported by SES to the Office of Equity and Diversity or to the Office of Disability Services for investigation and resolution.

6. R esident/Nonresident Classification The Office of Admissions initially determines Ohio Residency Status for tuition surcharge purposes on the limited information contained on the application for admission to Bowling Green State University. Once the classification has been made, anyone who wants to be classified as a resident must apply through the Office of Registration and Records. Application forms may be picked up in the Office of Registration and Records (Administration Building, Room 110).

7. D isciplinary Action The University’s academic and nonacademic (personal/organizational) discipline codes, procedures and appeals processes are outlined in this Student Handbook.

Guest Speakers

1. It is the policy of the University to foster a spirit of free inquiry and to encourage the timely discussion of a broad range of issues provided that the views expressed are stated openly and are subject to critical evaluation. Within our prevailing standards of decency and honesty, this policy shall be construed to mean that no topic or issue is too controversial for intelligent discussion on the campus. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which change is accomplished by peaceful, democratic means.

2. To this end, a registered student organization may invite guest speakers to the campus subject only to the following provisions:

a. Space for the event must be registered with the Bowen-Thompson Student Union Administrative Office if University facilities and services are to be used. Individuals or registered student organizations interested in planning an all-campus event are urged to contact the Office of Campus Activities and the student organization advisor for assistance in making these arrangements.

B. Sponsorship must be by a registered student organization.

C. It must be made clear that the student organization, not the University, is extending the invitation and that any views the speaker may express are his or her own and not those of the University.

D. The student organization must take whatever steps are necessary to ensure that the event is conducted in an orderly manner.

The Office of Campus Activities is available to advise on planning major events.

E. The student organization is encouraged to provide means for critical evaluation of the speaker’s view which might include an open question period following the speaker’s presentation.

Hazing

1. In keeping with its commitment to a positive academic environment, the BGSU community is unconditionally opposed to any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule. Respect and cooperation among peers within registered student organizations is a guaranteed right that all students possess, regardless of gender, race, creed, religion, color or sexual orientation. Hazing is a code violation and a crime in Ohio.

2. Hazing encompasses any action or activity which does not contribute to the positive development of a person; which inflicts or intends to cause physical or mental harm or anxieties; and/ or which demeans, degrades or disgraces any person regardless of location, intent or consent of participants. Hazing can also be defined as any action or situation that intentionally or unintentionally endangers a student for admission to or affiliation with any student organization.

3. To anonymously report an allegation of hazing, please call 419-372-4293.

I n f o rmat i o n T e c h n o l o g y S e r v i c e s , ( ITS ) N e two r k a n d C ompu t e r P o l i c i e s

A. University Information Technology Policy In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student is to abide by the BGSU Information Technology Policy. The policy may be found at www.bgsu.edu/offices/cio/page52522.html.

B. BGSU Student Email Policy (Use of email for official correspondence with students) Official University email accounts are required for all BGSU students.

The addresses are all of the form: username@bgsu.edu. At the time of admission or initial registration, all students are given a BGSU account. Students may anticipate that official University correspondence will come to them through this email account and should access BGSU email on a regular and timely basis.

The BGSU Student Email Policy may be referenced at www.bgsu.edu/ offices/cio/page53072.html. For policies regarding appropriate use of University telecommunications, please consult the BGSU Acceptable Use Policy found at www.bgsu.edu/cio/page32228.html Lat e -Night Ev e n t P o l i c i e s This policy applies to all indoor and outdoor events that conclude after midnight.

1. The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union, in compliance with the Event Reservation Policy. A member of the sponsoring organization hosting a late-night event must attend the late-night events meeting prior to that event and register the event at the beginning of the semester.

Late-night event meetings are normally scheduled at the beginning of each semester and mid-semester. Failure to do so will result in the cancellation of that late-night event.

2. The student organization representative must meet with the facility manager at least one week prior to the event. An advisor and/or designee (approved by the late-night events committee) of the sponsoring organization must attend and help monitor the late-night event.

3. As stated in the Student Handbook, the sponsoring organization must have a minimum of three members of the organization’s leadership group present for the duration of the event. The organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff.

If the event is sponsored by a registered Greek organization, staff identification will be provided by Greek Affairs staff; if sponsored by a non-Greek organization, the organization staff must provide its own identification.

4. The designated person in charge from the sponsoring organization will arrange for Ids to be checked by their members for entrance to the event. Only enrolled BGSU students may check Ids. If Ids are not checked after one warning by the Police, the event will be shut down.

5. A college ID is required and/or prior approval on a guest list for admission to the event. Guests must show a picture ID for entrance to the event.

6. Specific names/schedules of who is working the door must be provided one business day before the event to BGSU Police, the Office of Campus Activities or Greek Affairs, and the organization’s advisor. They must also meet with police within the first 15 minutes of the event.

7. The sponsoring organization must contract with the BGSU Department of Public Safety. Determination of the number of officers to be present at the event will be based on the size, nature, location and past history of the event.

8. Additional staffing may be required at late-night events and paid for by the sponsoring organization.

9. Entrance policy will require a wristband, which will be provided by the BGSU Police. The sponsoring organization is responsible for administering this task.

10. BGSU will be in dialogue with other universities as to late-night event reciprocal functions and appropriate actions.

11. Alcohol is prohibited unless approved prior to the event and only in designated areas.

12. Inappropriate behavior including, but not limited to, the consumption of alcohol and illegal drugs, will not be tolerated and the continuation of the event will be at the discretion of BGSU Police, staff, facility managers or the sponsoring organization.

13. The sponsoring organization is responsible for all damages to the premises as a result of the event.

14. Signs indicating ID requirements, etc., will be posted at the event indicating entrance and event policies.

15. BGSU Police, in collaboration with the sponsoring organization and the facility staff, will monitor the event.

16. Inappropriate behaviors will be investigated and adjudicated under the Code of Student Conduct and/or the laws of the state of Ohio.

17. Admittance to the event will end 30 minutes before the event is over.

18. Admission to the event will not exceed scheduled event capacity as determined by the facility manager.

19. There will be no pass-outs awarded at late-night events. While a person can leave the event and later re-gain entry, he or she must go through the full entrance procedure again and may need to pay the cost of admission again; if the event is later closed, access will be denied.

20. No group may have two late-night events in one weekend.

21. All event publicity must include the following: ”Valid College ID Required for Entrance. No admittance past 1:30 a.m.“

22. The Assistant Vice President for Student Affairs and Dean of Students or designee will determine exceptions to this policy.

NonDiscrimination Bowling Green State University is committed to equal opportunity for students in employment and education, and does not discriminate on the basis of sex, sexual orientation*, race, color, religion, ancestry, national origin, marital status, disability, age, or status as a veteran as identified and defined by law. All complaints regarding discrimination in the areas covered under this section, if not otherwise resolved, should be registered with the Office of Equity and Diversity, 705 Administration Building, 419-372-8472. If the respondent is a student, all complaints should be registered with the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843.

* Not applicable to University relationships with outside organizations including the federal government, the military and ROTC.

Parenta l No t i f i c ation The Family Educational Rights and Privacy Act (FERPA) gives colleges and universities the option to release specific types of information from a student’s discipline record.

University staff from the Office of the Dean of Students will notify parents/guardians when their student is found responsible for the use, sale or possession of controlled substances (illegal drugs) within the community.

The Office of the Dean of Students will also notify parents or guardians when a student is found to have violated the Code of Student Conduct policies on the use and possession of alcohol when he/she is under the age of 21 and one or more of the following occurs:

1. When a student has been found to have violated the alcohol policy a second time;

2. When there is significant property damage;

3. When medical attention to any person, including the student, is required as a result of the student’s alcohol-related behavior;

4. When the student demonstrates reckless disregard for his or her own personal safety or the safety of others; or

5. There is evidence that the student’s alcohol-related behavior negatively impacted the learning environment.

For instances involving the health or safety of students and our campus community, the University sees occurrences in terms of personal health and public health:

1. Personal Health instances: dependent upon state law and/or federal regulations, the student’s choice to notify parents/guardians or other family members will govern whether contact is made (i.e., a student being transported to the hospital for medical treatment).

2. Public Health instances: information will be distributed to the University community (i.e., a communicable disease outbreak on campus).

Pa r k i n g a n d T r a f f i c Registration The University requires the registration of any motor vehicle within 48 hours of its initial arrival on campus, that is owned or operated by a student or faculty/staff member, when such vehicle is parking on any property owned or leased by the University. Motor vehicles parking on University-owned or leased property must be registered with the appropriate state or government agency and display that current license plate.

Student Vehicle Registration The current registration cost will be billed to the individual’s University account through the Bursar’s office. You may register your vehicle online by accessing my.bgsu.edu and going to ”Student Services, Miscellaneous Services, Parking Registration.“ The following information is required when registering: student ID number, license plate number, year and make of vehicle, official class standing and valid student ID. Your parking permit request will be processed within 24 hours and you may pick up your permit the next business day. Full-time student registration expires annually.

Evening student registration permits expire at the end of the semester in which the permit was issued.

Regulations

1. Responsibility for locating a legal parking space rests with the operator of the motor vehicle. Lack of space is not considered a valid reason for violating any parking regulations.

2. No person shall park any motor vehicle on campus in any location other than an authorized and designated parking area.

3. Parallel white lines define a designated space. All vehicles must park within the boundaries of a parking space. The fact that other vehicles are parked improperly shall not constitute an excuse for parking with any part of the vehicle on or over any line.

4. No vehicle is to be parked or driven in such a manner as to obstruct vehicular or pedestrian traffic. All drives are firelanes whether posted or not. A yellow curb or yellow lines at the end of a row may also designate a firelane in lieu of a posted firelane sign. Parking adjacent to yellow curbing or on yellow lines is prohibited.

5. All commuter lots are closed between the hours of 3 a.m. and 5 a.m., Monday through Friday.

6. Students are responsible for informing guests of parking regulations.

Overnight visitor parking is available in metered spaces or other areas as designated on a permit obtained from the Parking and Traffic Office.

Visitor Parking Visitors are subject to all parking regulations. Visitors may park in any metered space without displaying a BGSU parking permit. An appropriate parking permit must be displayed when parking in any space other than a metered space. Visitors may obtain a parking permit and map from the Visitor Information Center or at the Parking and Traffic Office, 104 Commons, 419-372-2776. A free visitor shuttle service is available, originating at the Visitor Information Center at the main campus entrance and going to various locations on campus. Information regarding the shuttle service is available at the Visitor Information Center or by calling 419-372-0236.

Visitors who ride the shuttle may obtain a free parking permit at the Visitor Information Center and park in Lot 20 adjacent to the main campus entrance.

Assessment/Appeals The registered driver, or registered student in possession of the vehicle, or employed faculty/staff member, or owner will be held responsible for all parking assessments issued to the vehicle. A student or faculty/staff member charged with a violation may pay the appropriate assessment at the Office of the Bursar. If paying a fine via fine box, please pay by check.

Violation notices incurred on vehicles registered by the state in the name of the parents, guardians, spouse or other family members of a student will be charged to the student unless the owner acknowledges and assumes responsibility for the violation(s).

An undergraduate student has the right to appeal a parking violation through the Undergraduate Student Government Procedures and Appeals Board within 21 days after the issuance of the ticket. A faculty/staff member or graduate student has the right to appeal a parking violation through the Faculty/Staff Parking Appeal committee within 21 days after the issuance of the ticket. After the 21-day period, the appeal may be considered if there are circumstances which create an exception. Forms for appeals are available online.

Political Campa igning Student Elections

A. Candidates conducting campaigns for positions within the Undergraduate Student Government and the Graduate Student Senate must abide by University policies and their respective organizations constitution and bylaws.

B. Each candidate who wishes to canvass or register voters door-to-door within the University residences shall be responsible for securing a letter from the Director of Residence Life authorizing the candidate to canvass or register voters door-to-door.

C. In addition to the letter of authorization, each candidate shall be given copies of the regulations governing canvassing and voter registration in University residences.

Public Elections

A. In order to conduct campaigning on campus, all candidates for public office must register with the Office of the Dean of Students prior to campaigning.

B. All candidates for public office must comply with all University policies including but not limited to: advertising policies, space reservation policies and applicable residence hall policies.

Procedur e s f o r F i l i ng Al l egations of Discriminat i o n a n d Sexual Harassment Bowling Green State University strives to create and maintain a positive academic and social environment both on-campus and in the greater community. There are times, however, when members of our community may feel that others have engaged in actions that diminish either the environment or disrespect the individual. In these instances, members of the community have the right to file a complaint with the University. The procedures outlined below address how and where a complaint involving discrimination or sexual harassment should be documented and filed with the University, as well as the procedures utilized by the University to investigate and resolve the complaint. Questions regarding any step of the process should be directed to either the Office of Equity and Diversity (419-372-8472) or the Office of the Dean of Students (419-372-2843).

Racial and Ethnic Harassment The policy of Bowling Green State University is that racial and ethnic harassment will not be condoned. Moreover, the University will use its influence to encourage the community-at-large to treat its students, faculty and staff and affiliated visitors in a manner consistent with the principles of this policy. The policy is in keeping with the spirit and intent of federal, state, municipal and University guidelines governing racial discrimination.

1. D efinition Racial and ethnic harassment constitutes any physical or verbal behavior that subjects an individual to an intimidating, hostile or offensive educational, employment or living environment. Such harassment:

A. Denigrates or stereotypes an individual because of his or her racial or ethnic affiliation;

B. Demeans or slurs an individual through pictorial illustrations, graffiti or written documents or material because of his or her racial or ethnic affiliation;

C. Makes unwarranted and disparaging references or innuendoes in attributing an individual’s personal conduct, habit or lifestyle due to his or her racial or ethnic affiliation.

2. R egulations

A. It is a violation of University policy and the Code of Student Conduct for any member of the faculty, administrative and classified staff or student body to engage in harassment as defined above.

B. It is a violation of University policy to retaliate against anyone bringing forth an honestly perceived complaint of racial or ethnic harassment.

3. R esponsibilities

A. On a University-wide basis, the Office of Equity and Diversity (705 Administration Building) is responsible for the coordination and implementation of Bowling Green State University’s Racial and Ethnic Harassment Policy. This office will serve as the resource with regard to all matters of this nature.

B. Each dean, director, department chair and administrative head of an operational unit is responsible for the dissemination and implementation of this policy within his or her area of responsibility.

Persons at this level are also responsible for referring reported unresolved incidents of racial and ethnic harassment to the Office of Equity and Diversity.

C. It is expected that each faculty member, administrative staff member and classified staff member will ensure adherence to this policy within his or her area of responsibility. Such efforts are largely a matter of good faith.

D. It is the responsibility of all members of the University community to discourage harassment, report such incidents and cooperate in any investigation which might result.

4. Grievance Operating Procedures

A. Operating procedures for processing complaints of racial and ethnic harassment or other forms of discrimination prohibited by University policies are available in the Office of Equity and Diversity (705 Administration Building) and the Office of the Dean of Students (301 Bowen-Thompson Student Union). These procedures may also be found on the University Web site for the Office of the Dean of Students (www.bgsu.edu/offices/sa/life) and for the Office of Equity and Diversity (www.bgsu.edu/offices/oed/index.html). The procedures are designed to be an efficient and effective way of addressing a complaint from a student that some act or incident has abridged that student’s right under University policies to live, learn and work in an environment that is free of harassment, discrimination and intimidation. Allegations of wrongdoing will be investigated fully, as warranted by the facts and circumstances, and every investigation will be conducted under procedures that give full recognition to the rights of all concerned parties. Students are urged to review our policies and procedures and to address any questions that they may have on these issues to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843, or the Office of Equity and Diversity, 705 Administration Building, 419-372-8472.

The procedures outlined below are designed to provide sufficient flexibility in which to address the wide range of incidents that fall under the terms “unlawful harassment and discrimination.” They are intended to be responsive to the particular situation at-hand and will be investigated as the allegations under review indicate.

B. Principles In investigating complaints of racial or ethnic harassment, the following principles will be adhered to:

1) Each complaint will be handled on an individual, case-by-case basis, considering the complete record and all relevant circumstances.

2) Investigation will be conducted as fairly and expeditiously as possible.

3) In investigating complaints of unlawful racial or ethnic harassment, every effort will be made to ensure confidentiality.

4) An individual bringing forth an honestly perceived complaint will not suffer any type of retaliation regardless of the outcome of the complaint.

5) The complaint will be resolved in a manner which is consistent with this policy and also fair and equitable to all parties concerned.

6) Nothing in this policy should be interpreted as interfering with the practice of academic freedom at Bowling Green State University.

7) The purpose of this policy is to end racial and ethnic harassment, and therefore it may not be used by a complainant to achieve personal goals not in conformity with the purpose of this policy.

RE Q U ESTIN G F U NDS : ST U DENT B U D G ET COMITE (SBC) FUNDING

1. S BC Fund Philosophy Student Budget Committee funding policies are aligned with the University’s vision and Core Values. The philosophy of these policies is based on the commitment to provide monetary resources to registered student organizations that provide programs and activities that embrace the co-curricular education of the entire BGSU student body.

These policies comply with federal, state and local laws as well as University policies as specified in the BGSU Student Handbook.

2. S BC Funding Requests Registered student organizations may request funds from the Student Budget Committee. These funds are intended to support organization activities, but not to fully fund organizations. SBC will only fund up to 75% of an organization’s total annual budget.

Organizations are not guaranteed funding. Funding for an organization will be based on SBC’s evaluation of the organization’s requested events, submitted budget request, presentation, available funds, and information gathered during financial consultations and audits.

A. Spot Funding Hearings Organizations may submit a request, not to exceed $1,000 per hearing, to cover expenses not anticipated during annual funding. The spot funding hearing process occurs periodically throughout the academic year. After the hearing, awarded funds are available to organizations that meet all requirements as stated in the allocation.

B. Annual Funding Hearings The annual funding hearing is available by request to organizations for the next fiscal year. The hearing process occurs in the spring semester and allocated funds are available the following July 1 to organizations that meet all requirements as stated in the allocation.

3. SBC Funds Policies Three funding categories differentiate between different types of expenditures: programming, operations and travel. All requests and expenditures are categorized as one of these three.

A. General policies All three funding categories are covered by these policies.

1) The University’s Core Values will serve as the philosophical base for the expenditure of all funds.

2) Funds may not be used to support activities which are linked to academic courses and for which academic credit is awarded.

3) Funds may not be used to support activities that are open to only people of a specific race, gender, sexual orientation, color, national origin, ancestry, religion, age, marital status, political affiliation, disability or veteran status.

4) Funds may not be used for scholarships, grants, gifts, prizes, fundraisers, donations, financial aid, legal services, religious or political proselytizing or sponsorship of elections.

5) Funds may not be used to reimburse expenses incurred prior to funding approval.

6) All student organizations will be audited annually by the Office of Campus Activities. The audits will be made available for the Student Budget Committee to review prior to annual funding.

7) Spot audits may occur as deemed necessary by the Office of Campus Activities.

8) If the organization audit indicates problems or irregularities, funds may be frozen as deemed necessary by the Office of Campus Activities.

9) All student fee funds will be swept from student organization accounts at the end of each fiscal year. This does not apply to a student organization’s fundraising dollars.

10) The University Activities Board, Undergraduate Student Government and Graduate Student Senate accounts will not be swept.

11) Graduate student organizations are not eligible for professional development funding because graduate students may apply for funds through the Graduate Student Senate Professional Development Fund.

B. Programming Funds Programming funds are awarded to support events that enhance the educational, cultural, and social experience of BGSU students and are available for participation by the entire student body. SBC will allocate all funds requested for campus security and emergency services as deemed necessary by the appropriate emergency personnel.

Programming funds may be spent within the following limitations:

• $1,000 maximum for food, per event. All food must be purchased from University Dining Services unless a food exemption is granted.

• Full-time BGSU employees may not receive more than $25 in an honorarium.

C. Operations Funds Operating funds are awarded to support day-to-day expenses of registered student organizations.

Appropriation of these funds is not to exceed the following according to the type of student organizations:

• Media organizations – $20,000

• Sports clubs – $10,000

• All other organizations – $2,000 Operating funds cannot be used by political and religious student organizations, and student organizations whose mission is to raise funds for philanthropies.

Operating funds may be spent for costs as appropriate within the following limitations:

• No expenses for food at meetings

• No expenses for salaries, stipends or wages

• No expenses for personal computer purchases

D. Travel Funds Travel funds are awarded to support and to assist with travel expenses that directly aid the organization in achieving its mission. Travel includes conferences, training sessions, competitions, and other offcampus events outside the city of Bowling Green, Ohio, that enriches the resources available to student organizations. Travel funds must be spent in compliance with the BGSU Travel Policy. Funds to support participation in tournaments or competitions that require qualification should be requested only after the organization has qualified.

Travel funds cannot be used by political and religious student organizations, and student organizations whose mission is to raise funds for philanthropies.

Travel funds may be used to cover the costs of:

• Vehicle rental

• Lodging

• Tolls

• Registration and entry fees

• Mileage reimbursement for travel beyond 50 miles from campus, at the standard University rate

• Advisor travel cost (as prescribed by the BGSU Travel Policy) Travel funds cannot be used to cover the costs of:

• Per diem meals

• Travel to political or religious activities

• Conference travel for graduate students

4. Funding Policy Exemptions Organizations may appeal to the Associate Dean of Students for exemption from specified parts of the above policies if a policy prevents an organization from accomplishing its mission. An exemption request must be made prior to submitting the associated funding request. SBC will consider a funding request with a policy exemption only if the exemption has been granted.

5. Appeals SBC decisions may be appealed to the Assistant Vice President for Student Affairs and Dean of Students. Such appeals must be submitted to the Office of Campus Activities within two (2) weeks of the decision being sent to the organization.

6. Fundraising Incentive Organizations that demonstrate their ability to fundraise 25% of their total costs may receive a 3% increase in funding, subject to approval by the Associate Dean of Students and availability of funds for the following fiscal year.

7. SBC Membership The SBC is comprised of 11 students. The Undergraduate Student Government (USG) Treasurer and the Graduate Student Senate (GSS) Tsreasurer serve as co-chairs. The remaining nine members must be representative of student organizations and every effort shall be made to have a representative from every category of student organizations.

At most, four of the 11 members may be graduate students.

S e x u a l H a r a s sme n t Policy Statement It is the policy of Bowling Green State University that sexual harassment will not be condoned. This policy applies equally to faculty, administrators, classified staff and students and is in keeping with the spirit and intent of guidelines on discrimination because of sex.

Policy guidelines

1. D efinition Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

A. submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic pursuits;

B. submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual; or

C. such conduct has the purpose or effect of unreasonably interfering with an individual’s employment or academic performance or creating an intimidating, hostile or offensive working or educational environment.

2. R egulations

A. It is a violation of University policy for any member of the faculty, administrative and classified staff, or student body to engage in sexual harassment, as defined in Section 1.

B. It is a violation of University policy to retaliate against anyone bringing forth an honestly perceived complaint of sexual harassment.

3. R esponsibilities

A. On a University-wide basis, the Office of Equity and Diversity (705 Administration Building) is responsible for the coordination and implementation of Bowling Green State University’s sexual harassment policy. This office will serve as the resource with regard to all matters of this nature.

B. Each dean, director, department chair and administrative head of an operational unit is responsible for the dissemination and implementation of this policy within his or her area of responsibility.

Persons at this level are also responsible for referring reported incidents of sexual harassment to the Office of Equity and Diversity.

C. It is expected that each faculty member, administrative staff member and classified staff member will ensure adherence to this policy within his or her area of responsibility. Such efforts are largely a matter of good faith.

D. It is the responsibility of all members of the University community to discourage sexual harassment, to report such incidents, and to cooperate in any investigation which might result.

4. Grievance Operating Procedures

A. Operating procedures for processing complaints of sexual harassment or other forms of discrimination prohibited by University policies are available in the Office of Equity and Diversity (705 Administration Building) and the Office of the Dean of Students (301 Bowen-Thompson Student Union). These procedures may also be found on the University Web site for the Office the Dean of Students (www.bgsu.edu/offices/sa/life) and for the Office of Equity and Diversity (www.bgsu.edu/offices/oed/index.html). The procedures are designed to be an efficient and effective way of addressing a complaint from a student that some act or incident has abridged that student’s right under University policies to live, learn and work in an environment that is free of harassment, discrimination and intimidation. Allegations of wrongdoing will be investigated fully, as warranted by the facts and circumstances, and every investigation will be conducted under procedures that give full recognition to the rights of all concerned parties. Students are urged to review our policies and procedures and to address any questions that they may have on these issues to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843, or the Office of Equity and Diversity, 705 Administration Building, 419-372-8472.

The procedures outlined below are designed to provide sufficient flexibility in which to deal with the wide range of incidents which fall under the term “sexual harassment.” They are intended to be responsive to the particular situation at hand and will be investigated as the allegations under review indicate.

B. Principles In investigating complaints of sexual harassment, the following principles will be adhered to:

1) Each complaint will be handled on an individual, case-by-case basis, taking a look at the record as a whole and at the totality of circumstances.

2) The investigation will be conducted as fairly and expeditiously as possible.

3) In investigating complaints, every effort will be made to ensure confidentiality.

4) An individual bringing forth an honestly perceived complaint will not suffer any type of retaliation regardless of the outcome of the complaint.

5) The complaint will be resolved in a manner which is consistent with this policy and also fair and equitable to all parties concerned.

Skat i ng No person may skateboard, in-line skate, roller skate or use any other similar wheeled device in or on campus buildings, or on any porch, steps, loading dock or other raised paved surface on campus including parking curbs, or on disability ramps. Use of the devices is not permitted on any structure located on or adjacent to a sidewalk, such as benches, column bases, artwork and sculptures.

Smoking Bowling Green State University recognizes the need to create and to maintain an environment that sustains and enhances the general health of its faculty, staff, students and visitors. Therefore, by resolution of the Bowling Green State University Board of Trustees, effective August 15, 1994, and by Ohio state law, smoking is prohibited inside all buildings, structures and vehicles owned or leased by Bowling Green State University, including those at the BGSU Firelands campus.

Space and Fa c i l i t i e s Reservations

A. General Policy The use of University space and facilities is intended primarily for the support of the instructional program of the institution and to enhance the learning environment for students. Second priority is given to programs sponsored and conducted by University academic and administrative departments or organizations affiliated with those departments. Beyond these two priorities, use of campus space is permitted for activities that are intended to serve or benefit the entire University community. This policy pertains to space and facilities that have been designated as reservable. When applicable, a rental or service fee may be charged for certain space and facilities.

The University reserves the right to determine the time, place and manner of use of space and facilities so as not to interfere with the mission and regular operation of the institution. To this end, no programs and/or events may be held during finals week and the weekend (Friday, Saturday and Sunday) preceding finals week. This includes programs sponsored by student organizations and campus departments. The use of University facilities and grounds must at all times conform to the following regulations and to local, state and federal laws.

B. R eservation Requirements Reservations must be made for University facilities and grounds that are available for scheduling. Requests for reservations will be granted in accordance with the priorities of the designated area. All requests must be made to the appropriate office. An authorized representative must sign or verbally communicate department or student organization requests.

C. Use of Facilities by Departments and Student Organizations

1. University facilities, as described in this section, are reserved in accordance with the procedures set forth by the various departments where the respective facilities are located. These procedures include applicable forms, requirements for advance reservations, cancellation of reservations, and other items.

2. Only student organizations registered with the Office of Campus Activities are allowed to reserve University facilities and grounds.

However, student organizations may reserve space if they have petitioned the Office of Campus Activities for registration status, and are awaiting a decision on the approval of their registration status. The student representative must sign the application form for use of space.

D. Procedure and Priorities for Designated Facilities For use of the following facilities, the designated office should be contacted, and the appropriate procedures provided by that office should be followed:

1. Bowen-Thompson Student Union Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000.

Priority for use of space in the Bowen-Thompson Student Union is given to major institutional programs and activities.

2. Academic Buildings Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000.

Student organizations may request the use of space in academic facilities for specific purposes. These purposes may include, but are not limited to, regular meetings of honorary or professional organizations, lectures, seminars, workshops and specific programs.

Classes scheduled in academic buildings shall take precedence over use of the space by organizations. The space requested will be assigned if: (1) the intended use is in keeping with the educational purposes of the University; (2) the intended use does not conflict with use by academic programs or academic organizations; and (3) the space has not already been reserved by another organization.

3. Olscamp Hall Room 101 101 Olscamp Hall is a multipurpose space which may be reserved through the Bowen-Thompson Student Union. Other space within Olscamp Hall (i.e., classroom space) is included within the Academic Buildings category referred to above.

4. Residence Halls Contact: Hall Director of specific residence unit, Office of Residence Life, 222 Saddlemire Student Services at Conklin, 419-372-2011.

Students who live in the residence halls and residence hall governments have first priority for all residence hall facilities. Facilities also may be provided for individuals or student organizations whose activities are sponsored by, or affiliated with, the Office of Residence Life. University departments, individuals or student organizations may request the use of residence hall facilities during the summer or at other times when space is available for workshops, institutes, short courses, special events, and conferences.

This space also includes Learning Community space within the residence halls. There may be a fee for use of this space.

5. Dining Centers Contact: University Dining Services catering/space arrangements manager, 419-372-6951.

Priority for use of space in dining facilities is given to programs and activities which are conducted by University Dining Services.

Rental fees may be assessed for use of all facilities. Most events sponsored by corresponding hall governments and student organizations will not be charged a rental fee for space.

6. Prout Chapel Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000 Prout Chapel is available for certain student organization meetings and ceremonies, in accordance with the policies which have been set forth for that building. These policies are found in 231 Bowen-Thompson Student Union Administrative Office.

7. Eppler Hall Gymnasiums Contact: School of Human Movement, Sport & Leisure Studies, 119 Eppler Center, 419-372-7234 The Eppler North and South Gyms are utilized by the School of Human Movement, Sport & Leisure Studies for classes and other instructional purposes, and are also used by Intercollegiate Athletics. They are available on a limited basis for department and student organization use.

8. Intercollegiate Athletics Facilities Doyt L. Perry Stadium, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU Softball Complex, and athletic practice fields are owned and maintained by the University for the primary use, and benefit of, the intercollegiate and select recreational programs of the University, of allied non-University athletic activities consistent with such programs, and of official academic and special events of the University, as well as student life events. The use of these facilities shall be limited to these purposes unless otherwise authorized by the Office of the Vice President for Student Affairs.

Doyt L. Perry Stadium & Athletic Complex, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU Softball Complex, and athletic practice fields Contact: Facility Coordinator, Department of Intercollegiate Athletics, 419-372-2401

9. Spirit Rock Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000.

10. Recreation and Wellness The Student Recreation Center, Perry Field House, Forrest Creason Golf Course, Ice Arena, intramural fields (located east of Mercer Road), and Offenhauer tennis courts (located adjacent to the Offenhauer Towers parking lot) are intended primarily for student recreational and instructional use on an organized group and individual basis. Recreation and Wellness schedules the use of these facilities.

The Student Recreation Center includes all facilities within the Recreation Center (Cooper and Andrews pools, multipurpose and other rooms, weight rooms, racquetball, handball and squash courts, track, indoor basketball courts), as well as the outdoor sand volleyball court and deck area adjacent to the Recreation Center and outdoor basketball courts between the Kreischer and Harshman Quadrangles.

The Perry Field House includes the indoor track, Jack Gregory Turf Room, Activity Room and Meeting Room. It is a multipurpose facility used for classes, athletics, intramural and sport clubs as well as being available for informal activity.

Student Recreation Center Contact: Associate Director of Recreation and Wellness/SRC, 419-372-2711 Perry Field House Contact: Associate Director of Recreation and Wellness/PFH, 419-372-9900 Intramural Fields Contact: Assistant Director of Recreation and Wellness/IM, 419-372-2464 Forrest Creason Golf Course Contact: Director, 419-372-2674 Ice Arena Contact: Director, 419-372-2264

11. Performance Venues The Moore Musical Arts Center (MMAC) houses the College of Musical Arts at Bowling Green State University. The facility functions as an academic unit primarily for musical performances and degree recitals presented by students and faculty of the college.

Kobacker Hall seats 841 persons and Bryan Hall seats 247 persons, the Kennedy Green Room holds 50 persons, and the two large rehearsal halls hold about 200 persons each. Kobacker Hall, Bryan Recital Hall, Kennedy Green Room and the two large rehearsal halls can be reserved on a limited basis. All reservation requests must be submitted and approved by the Public Events Office, MMAC. Usage fees will be charged. Reservation requests for any space or spaces within the MMAC are not guaranteed until approval has been granted.

Kobacker Hall, Kennedy Green Room and Bryan Recital Hall Contact: Technical Director, Moore Musical Arts Center, 419-372-2181

12. Mileti Alumni Center The Mileti Alumni Center, located on the southeast corner of Mercer Road and Alumni Drive across from the Harshman Complex, houses the Offices of University Advancement, Alumni Affairs and Development. It is used primarily by these areas as well as the BGSU University Foundation Inc. A large multi-purpose room is available on a limited basis for department and student organization use.

Contact: Director of Alumni Affairs, 419-372-2424

13. Offenhauer Tower West, 11th Floor The 11th floor of Offenhauer West has a conference room and large activities room, which may be partitioned. The same priority and rules as set forth for residence halls above apply.

Contact: Offenhauer Towers front desk, 419-372-2898

E. Campus Grounds Use

1. Departments, student organizations or groups outside the University desiring to use campus grounds must complete an application for grounds use. Grounds use request forms are initiated in the 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000. Each use must be requested in this manner.

Campus grounds located adjacent to residence halls or small group living units are reserved through the Office of Residence Life (see paragraph 8 below).

2. Application for use of designated campus grounds must be made in the 231 Bowen-Thompson Student Union Administrative Office at least ten (10) University working days before the date of the use.

3. Selected grounds areas (other than those described above) are available for activities that are sponsored and approved by University departments and registered student organizations.

Academic use by departments and colleges has priority, and assignments may be changed or cancelled if conflicts with regular academic programs develop. Grounds adjacent to academic buildings are not normally reservable when classes are in session, or if the activity taking place will disrupt academic or other operations of the University.

4. The Director of the Bowen-Thompson Student Union or a designee will review all applications for grounds use, except for those listed in paragraph 8 below. If necessary, the Director of the Bowen-Thompson Student Union will meet with or contact the representative of the organization applying for use of campus grounds to resolve any questions concerning the request, and to determine the propriety of the particular use.

5. In reviewing grounds-use applications, only grounds-use requests which are consistent with applicable University regulations as well as local, state and federal laws will be approved.

6. When the application for grounds use is granted, it shall specify the boundaries of the areas to be used, the date for which the use is approved, the time at which the reservation for the use expires, and any special provisions concerning the use of the space.

7. Departments and student organizations, as well as any organization outside the University which are granted the use of specified campus grounds are subject to the following requirements:

a. Use of amplification equipment must be in accordance with regulations found in part F of this document.

B. No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered.

C. The failure of a department or organization to provide the Bowen-Thompson Student Union Administrative Office with notice of cancellation of a proposed activity or event at least two (2) University working days prior to the scheduled activity or event may result in the denial of a future permit for use, unless the cancellation is necessitated by events reasonably beyond the control of the department or organization.

8. Campus grounds adjacent to residence halls are reserved through the Office of Residence Life, by contacting the designated officials within that office, as indicated below:

a. Old Fraternity Row Courtyard Contact: Director of Greek Affairs, 419-372-2011

b. Conklin Courtyard Contact: Director of Greek Affairs, 419-372-2011

c. Rodgers Quad Courtyard Contact: Office of Residence Life, 419-372-2011

d. Founders Quad Courtyard Contact: Founders Hall Director, 419-372-8076

e. McDonald Quad Courtyard Contact: McDonald Hall Director, 419-372-0289

f. Offenhauer Towers Courtyard Contact: Offenhauer Hall Director, 419-372-8134

g. Alumni Mall (Between Harshman and Kreischer) Contact: Office of Residence Life, 419-372-2011 Note: Recreational areas such as the basketball courts adjacent to the Kreischer and Harshman Quadrangles are reserved through Recreation and Wellness, as provided above.

9. Denials of applications for campus grounds use by any of the contact persons or offices listed in this policy pursuant to these provisions may be appealed to the Office of the Vice President for Student Affairs in accordance with the procedures outlined in Section G of this document.

F. Use of Amplification Equipment

1. The use of loudspeakers or any other type of amplified musical or sound instrument on the University grounds is by permission only.

2. Applications for permission to use amplification equipment must be made with the director of the reserving office. Each use must be registered separately. No recurring application shall be made.

3. Applications must be completed within five (5) University working days before the intended use in order to receive full consideration.

4. Restrictions:

a. The use of amplification equipment for solicitation purposes, and the erection of any temporary structures or equipment of any kind on campus grounds must conform to all campus grounds use provisions specified in Section E of this policy, and be made a part of the application for the use of the space.

B. The use of amplification equipment or loudspeakers is not permitted in the vicinity of classrooms during regularly scheduled class hours.

C. Sound equipment must not disrupt normal functions of the University including academic buildings, or residence halls or disturb the surrounding community. Band functions and/or functions involving the amplification of sound, including music, are restricted, with exception approved by the Director of the Bowen-Thompson Student Union or designee to the following times:

• Monday-Thursday, 9 to 11 p.m.

• Friday, 5 p.m. to midnight

• Saturday, 11 a.m. to midnight

• Sunday, 11 a.m. to 9 p.m.

5. Outdoor dances and concerts may be held in approved locations only with prior approval by the Director of the Bowen-Thompson Student Union or a designee and in accordance with the provisions specified in this Student Handbook. This includes events which involve the use of live music or DJ’s.

6. The number of outdoor band or DJ requests granted on any given day may be limited, within the discretion of the Director of the Bowen-Thompson Student Union or a designee.

7. Other special events such as pep rallies, ceremonies or recreational activities which include the use of bands, DJ’s and/or amplification equipment may be held in approved locations only with prior approval of the Director of the Bowen-Thompson Student Union or a designee.

8. Depending on the time of year or weather conditions, the placement of speakers and the volume of the amplified sound may need to be regulated either prior to or during the course of all outdoor functions which utilize amplification equipment.

The director of the reserving office or a designee, and/or the Department of Public Safety, shall make such determinations.

Failure of a sponsoring organization to comply with all requirements shall be cause for the immediate termination of the function and subject the group to appropriate disciplinary action.

9. The appropriate use of loudspeakers for official University activities inside academic buildings, or on the campus as a part of the academic instructional program, is determined and approved by the Office of Academic Affairs.

G. A ppeals of Space and Grounds-Use Request Denials

1. Departments or student organizations whose requests for the use of campus grounds, academic or nonacademic facilities are denied may appeal to the Office of the Vice President for Student Affairs or the designee of that office as follows:

a. A written appeal to the Office of the Vice President for Student Affairs describing the objections to the denial must be filed no later than five (5) University working days after receipt of notice of the denial. Notice of the appeal will be provided by the Office of the Vice President for Student Affairs to the office which denied the request.

B. The Vice President for Student Affairs shall convey the appeal decision, in writing, to the department or student organization with a copy of the decision being provided to the office which denied the request.

2. Departments or student organizations may not appeal beyond the Vice President for Student Affairs.

Speak out area Bowling Green State University is committed to the ideals and constitutional rights associated with freedom of speech. It is a given that the University, in its entirety, is considered to be an environment where free speech, the expression of ideas and thoughts, and the exchange of opinion occur throughout the campus. For the convenience of our students, faculty, staff and community members, a specifically designated “speak out zone,” is available in front of the Bowen-Thompson Student Union. This area allows individuals or groups who wish to exercise their free speech rights the greatest opportunity to reach the widest audiences possible. This area is not reservable and is used on a “first-come, first served” basis.

Sponsored Events (By companies or corporations in conjunction with a University division or registered student organizations)

1. S ponsored Event

a. A sponsored event or activity is one held or promoted by a Bowling Green State University division or registered student organization for which financial assistance, direct or indirect, is to be provided by external organizations.

B. The term “sponsored event” does not include the solicitation of or advertising in ongoing publications of the University or Intercolligiate Athletics department activities for which criteria are established by that department and for the NCAA.

2. C riteria for Selection of Sponsors

a. Sponsorship will be permitted in accordance with University rules and regulations.

B. The University division/registered student organization will be accountable for the control of the sponsored event ensuring adherence with all University rules and regulations.

C. Sponsored events should lend themselves to the stated goals of the University division/registered student organization and should be consistent with the University’s educational objectives, mission and image.

D. Events sponsored by alcohol companies at which alcoholic beverages are served or by cigarette companies are prohibited. This list is not exhaustive.

E. The University division/registered student organization must maintain first billing for sponsorship in all advertising so that exclusive or continuing sponsorship is not indicated. Such statements may read “. . . Presents in cooperation with” or “. . .presents with the support of.”

3. S election

a. The University division/registered student organization will outline the appropriate mechanism for recognition of the sponsor’s contribution to the event. Each offer of sponsorship will be reviewed and weighed on its own merit by the University division/registered student organization. A decision will be made by the Office of the Dean of Students, 301 Bowen-Thompson Student Union. Decisions may be appealed to the Assistant Vice President for Student Affairs and Dean of Students.

B. Penalties for any violations will be in accordance with the Code of Student Conduct.

4. E xceptions Exceptions to this policy may be made by the Vice President for Student Affairs designee.

Student Organizat i o n P o l i c i e s

1. General Policy (for Social, Service, Special Interest, Academic, Career Professional Organizations, Club Sports and Honoraries)

A. Student organizations are an important link in the co-curricular activities of Bowling Green State University. They should contribute to the personal development and enjoyment of their members within the context of the broader teaching, research and service missions of Bowling Green State University. Any student group wishing to take advantage of privileges granted by Bowling Green State University must register with the Office of Campus Activities.

Students interested in registering a student organization should contact the Office of Campus Activities, 401 Bowen-Thompson Student Union, for specific information on the registration process.

All groups which meet University requirements for student organizations will be permitted to register.

The Division of Student Affairs is committed to providing support and assistance to all student organizations properly registered with the University. The initial step in receiving this support is the completion of the annual registration process. Registrations expire the last day of the spring semester unless new registration material has been submitted to the Office of Campus Activities.

B. Registration is a means by which student organizations may receive standard privileges granted when certain minimum requirements are met; it does not imply either University approval or disapproval of the student organization’s purpose, function or activities. All of the minimum requirements must be met in order to receive University privileges. Each organization must register annually.

C. Registration Privileges Standard privileges are granted to all student organizations that complete the registration process.

They include:

• Use of University facilities through the Bowen-Thompson Student Union Administrative Office

• Opportunity to apply for University funds and pouring rights funding in accordance with University rules and regulations.

• Use of University services.

• Use of resources provided by the Office of Campus Activities.

• Inclusion in University publications, directories and distribution materials.

• 20% discount on selected catering through University Dining Services.

• Participation in University student organization fairs.

• On-campus advertising.

• Ability to have a Web page on the University server.

• Eligible for on-campus fund-raising activities.

• Opportunity to obtain student organization office and/or storage space in the Bowen-Thompson Student Union.

2. R egistration of Student Organizations

A. Student organizations wishing to register with the University must file the following documents with the Office of Campus Activities.

1) Submit a completed “Student Organization Registration Packet” listing the organization’s officers, members and a full-time member of the faculty or staff indicating his or her willingness to serve as advisor to the organization.

2) Submit the full roster of the organization’s membership with names, BGSU email addresses and signatures of at least ten full-time University students interested in organizational membership. Organizational membership may be composed of BGSU students, faculty and staff but must have a minimum of 75 percent of the membership comprised of BGSU students.

The actual number of BGSU students cannot be less than ten

(10) . Organizations that are unable to meet these minimum criteria will need to schedule a meeting with the Coordinator of Student Organizations to create a recruitment plan.

3) Submit one copy of the organization’s ratified constitution and by-laws. A recommended format is available in the Office of Campus Activities. Organizations should keep this document on file and provide the Office of Campus Activities with an updated copy each time the document is revised.

B. Students wishing to start an organization may request organization privileges for 30 days to organize and meet the requirements for registration. The Office of Campus Activities will provide advising support during this formation period.

C. Student organizations wishing to register may be required to meet with the Coordinator of Student Organizations or his/her designee to jointly develop a one-page written plan to assist the organization in its development. The plan may include, but is not limited to, attendance at workshops, completion of a recruitment action plan and participation in leadership training. The written plan must be on file with the Office of Campus Activities in order for the organization to be in good standing.

3. D enial of Initial Registration No student organization will be officially registered with the University if the Office of Campus Activities determines that the organization’s activities are detrimental to the educational mission of the University. If registration is denied by the Office of Campus Activities, the president and advisor of the applying organization shall be notified of the decision in writing. The applying organization may appeal in writing to the Dean of Students within five (5) University working days from the date of the denial letter. The decision of the Dean of Students is final.

4. W ithdrawal of Registration The registration of an organization may be withdrawn by the Office of Campus Activities for non-compliance with policies pertaining to student organizations, the Code of Student Conduct and other University regulations. The procedure for such withdrawal is:

A. The president of the organization and its faculty/staff advisor shall be notified in writing of the proposed action to withdraw registration, the effective date of the withdrawal of registration, and the reason(s) for the proposed withdrawal.

B. The decision of the Office of Campus Activities to withdraw registration from an organization may be appealed by the organization, in writing, to the Dean of Students within five

(5) University working days from the date of notification of withdrawal of registration. If an appeal is not filed within the time limit, the decision of the Office of Campus Activities will be final.

C. The decision of the Dean of Students is final.

D. If a student organization loses official membership status within its national/international organization, it will also cease to be registered by the University; loss of University registration in this manner will be effective at least as long as the national/international suspension is in effect.

5. S tudent Organization Requirements

A. Membership

1. Membership in student organizations shall be open to students of BGSU without regard to race, religion, sex, sexual orientation, color, handicap or national origin, except in the case of designated fraternal organizations which are exempted by federal law from Title IX Regulations concerning discrimination on the basis of sex.

2. Student organizations are to make a reasonable effort to inform the University community of their membership criteria and processes, including membership application deadlines. Outreach efforts to groups that are typically underrepresented in student organizations should be made.

3. Selection criteria must be relevant to the goals and objectives of the organization.

4. Organization membership must be composed of 75 percent BGSU students with a requirement of at least ten (10) BGSU students. Officers of student organizations must be full-time BGSU students, in good disciplinary standing, and maintain a minimum cumulative 2.00 GPA or the GPA required by their organization’s local or national constitution, whichever is higher. Officers are defined as elected or appointed members who carry official titles and responsibilities germane to the organization, including but not limited to titles such as: President, Vice President, Secretary, Treasurer, Chairperson, Senator, etc. Appeals for exceptions to this policy may be made to the Dean of Students.

B. Financial Management and Accountability

1. Student organizations interested in requesting University funding or accessing funds in a University account are required to have their president and/or treasurer attend annually a treasurer’s workshop. The president and/or treasurer will understand and comply with University policies related to initiating contracts.

Organizations may also complete an alternative plan approved by the Coordinator of Student Organizations prior to submitting a request for funding and/or accessing University funds.

2. All funds allocated to the organization from University controlled sources must be maintained in a University account and spent in accordance with University policies and procedures. If a student organization receives University funding, it is not permitted to have a non-University account for those funds.

3. Organizations must maintain records of how their funds are generated and disbursed. This includes an account of the amount of funds, the methods by which funds are generated and expended, and an account of the amount and object of expenditures.

Organizations are to keep receipts for moneys collected.

4. The Office of Campus Activities may conduct a financial review of any registered student organization with a University account for the purpose of upholding the Student Budget Committee policies, University rules and regulations, as well as state and federal laws.

5. Organization members shall have the right to know how their money is being spent. The sources and amounts of organization revenues and the objectives and amounts of organization expenditures shall also be public knowledge. Monthly financial reports and an annual financial report/audit shall be provided to the members and the advisor by the treasurer of the organization.

6. Organizations must pay all debts incurred in the name of the organization within 30 days.

7. Student organizations should seek advisory support about contract negotiation from the Office of Campus Activities. However, the student organization is solely responsible for any contracts entered into by the organization or debts incurred by the organization.

8. Student organizations are encouraged to work collaboratively and form partnerships with other student organizations and University departments. Student organizations may intentionally seek co-sponsorships from other organizations and/or departments; however, blanket solicitation is not permitted. Blanket solicitation includes sending out generic co-sponsorship letters to departments and organizations. Co-sponsorships are permitted when the student organization and/or department being asked for a co-sponsorship has (a) a significant role in the planning of the event, (b) the program is identified as an annual department or organization goal or strategy, or (c) the mission complements the mission of the organization.

C. Organization Advisor

1. All student organizations are required to have an advisor who is a full-time staff or faculty member at BGSU.

2. Within the context of the broader mission and policies of the University, advisors shall share insights and directions that allow student organizations to further their objectives and enhance the meaningfulness of organization membership.

3. Specific responsibilities of the advisor shall be to: regularly attend general and executive board meetings; provide guidance to the officers; receive all financial statements and oversee all financial transactions of the organization; ensure that officers meet the minimum requirements for holding office as established by the University and the organization’s constitution and by-laws; provide consultation concerning membership selection procedures, and responsibilities; review and sign the organizations registration packet.

D. Meetings and Activities

1. Each student organization and its members and officers are responsible for coordinating the activities of the group. This includes:

a. Planning all programs and activities, including associated facilities and equipment rentals.

B. Managing and accounting for all funds under the organization’s account.

C. In the case of sport clubs or groups that engage in physical activity, the group must make sure all rules and safety procedures are followed and in accordance with University policies. They must also obtain, maintain and inspect all necessary equipment, make sure all required training related to equipment usage is completed, and assure that prompt medical attention is available when necessary.

D. No meetings or activities are permitted from 5 p.m. the Friday before each week of final exams through the end of the final exam period.

2. Required meetings or activities open to the public are not permitted from 5 p.m. the Friday before each week of final exams through the end of the final exam period.

S t u d e n t Pa r t i c i pat i o n i n University Government

1. A ims and Purposes

A. Purposes Bowling Green State University believes that:

1) Capable and responsible student leaders can assist immeasurably in developing sound policies and procedures in many aspects of University living, especially the community life of students;

2) Such student leaders can further their own education for living in a democracy by sharing responsibility for community action and activity;

3) All students enrolled in the University can further their education in democratic citizenship by participating in the selection of students who have the integrity to participate in University government; and

4) The students of Bowling Green State University recognize ability, integrity and a constructive sense of responsibility as primary considerations in choosing students for positions of leadership.

B. Aims The aims of student participation in the government of Bowling Green State University, therefore, are:

1) to further the education of students in democratic citizenship and government responsibility and

2) to strengthen the University program through the valuable contributions of students in its government.

C. Recognize and Delegate The purpose of this statement is to recognize student government organizations and to delegate certain duties and responsibilities to those student organizations which are deemed appropriate and necessary by the Vice President for Student Affairs.

D. Review, Amendment or Reversal Any action taken related to these delegated duties and responsibilities is subject to review, amendment or reversal by the Vice President for Student Affairs or designee.

E. Effective when Approved A constitution, charter or other document establishing an organization of students of the University under this statement, or any amendment which may be made at any time in such document, becomes effective only when written approval is given by the Vice President for Student Affairs or his/her designee.

F. Authority Revoked Any student-governing organization acting under authority delegated by the Vice President for Student Affairs can have its authority revoked for failure to discharge the delegated duties and responsibilities faithfully and constructively.

G. Respect, Duties and Responsibilities It is inherent in the acceptance of delegated duties and responsibilities in the government of the University that each student organization shall respect fully the duties and responsibilities properly delegated to governing organizations under this statement.

The Academic Charter of the University provides for the self-governance of the following organizations: Graduate Student Senate Undergraduate Student Government National Pan-Hellenic Council Panhellenic Council Independent Greek Council Inter-Fraternity Council Resident Student Association Student Records Note: Highlights of the Student Records Policy appear below. A full copy of the Records Policy is available in the Office of Registration & Records, 110 Administration Building.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.

Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the University decides not to amend the records as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research or support staff position (including unit personnel, and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Bowling Green State University to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is: Family Policy Compliance Office

U. S. Department of Education 400 Maryland Ave., SW Washington, DC 20202-5920 Stud e n t s w i t h Di s abi l i t i e s It is the policy of Bowling Green State University that discrimination or harassment on the basis of disability will not be condoned. This policy applies equally to faculty, administrative and classified staff, and students, and is in keeping with the spirit and intent of guidelines on discrimination because of disability. Bowling Green State University has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the Americans with Disabilities Act (ADA) and the regulations implementing Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794). Section 504 states, in part, that “no otherwise qualified handicapped individual…shall, solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.…” The complete Policy on Students with Disabilities, including grievance procedures, is available in the Office of Disability Services, 413 South Hall, or the Office of the Vice President for Student Affairs.

Undergraduat e Student Trav e l P o l i c y When a registered student organization desires to participate in, or sponsors an event that occurs off campus, and participation requires vehicle use, the University is committed to promoting the safety of all participants.

Therefore, the Bowling Green State University Student Travel Policy applies to all undergraduate registered student organizations as defined by the Bowling Green State University Student Handbook. This policy is in effect whenever members of registered student organizations travel as official or designated representatives of the University, or participate in an organization-sponsored event where the University is officially represented, outside the city limits of Bowling Green, Ohio.

A. R egistration of the Event The organization must register each trip by submitting a completed travel packet as distributed by the Office of Campus Activities (or designee) for all trip participants.

B. A dvisor Participation Upon review of the registration form, a staff member from the Office of Campus Activities (or designee) will determine if the presence of a travel advisor is required. If a travel advisor is required to travel with the group, the travel costs for the travel advisor will be paid from a special account designated for advisor travel and provided by the Office of Campus Activities. If a travel advisor is not required to attend, the advisor of record, as listed on the student organization registration form must sign off on the trip registration form. One member of the travel group must serve as the trip coordinator, including completion of trip coordinator training as provided by the Office of Campus Activities.

C. T ransportation Requirements Bowling Green State University has established transportation requirements as determined by the Office of Risk Management. All of these related policies can be found on the Risk Management Web page (www.bgsu.edu/offices/riskmgmt/index.html). Additionally, all travel participants are required to follow the transportation requirements summarized below as set forth by the Office of Risk Management.

Compliance with these items is required. These transportation requirements apply to travel by car or minivan but do not apply to travel by air or charter bus.

1. Driver Requirements

a. In addition to having a valid driver’s license, all drivers must consent to a motor vehicle record check annually when driving other than personal vehicles to verify the driver meets the accepted criteria in order to drive.

B. All drivers must be at least 18 years of age.

C. Drivers must obey all traffic laws, including seat belt use. If failure to obey traffic laws results in a ticket, the driver is responsible for any fines, including parking tickets.

2. Rental Vehicles Renting vehicles from University-approved rental car vendors is an accepted practice. Drivers must be at least 21 years of age.

3. University-owned Vehicles Only licensed drivers who are at least 18 years of age may drive a University-owned car or minivan.

4. Personal Vehicles The use of personal vehicles is strongly discouraged because the institution lacks control over the condition, maintenance and insurance coverage on personal vehicles. Only licensed drivers who are at least 18 years of age may drive a car or minivan.

5. Large Passenger Vans Because large passenger vans pose a special risk, students are prohibited from driving or riding in a vehicle with more than eight seats unless permission is granted by the Dean of Students (or designee). All drivers must complete the University-approved, van-driver safety course in situations where prior approval is granted to use large passenger vans.

6. Insurance When using University-owned or -rented vehicles, the University provides all necessary liability and physical damage coverage. In situations when personal vehicles are used, the University is unable to reimburse the vehicle owner for any accident-related repairs or payment of deductibles. Personal vehicle owners are expected to carry automobile liability insurance in an amount sufficient to cover any property damage or liability loss and be responsible for the payment of their own deductible including the defense of any claim.

D. D riving Requirements

1. Travel routes must be planned in advance.

2. Drivers must have at least two years of licensed driving experience free of any court-imposed restrictions.

3. Two University-approved drivers are required on trips greater than 250 miles one-way.

4. On trips over 250 miles one-way, drivers must rotate every three hours and no one person may drive more than eight hours in a 24-hour period.

5. Drivers are responsible for knowing and following all motor vehicle laws and safety regulations for each state in which travel occurs.

6. The use of a cell phone is prohibited for drivers while driving.

7. The number of passengers may not exceed the number of available seat belts.

8. Transporting minors unless accompanied by a parent or guardian is prohibited except in situations when the minor is a registered BGSU student younger than age 18.

9. If drivers are participating in events and driving on the same day, then drivers should rotate on a more frequent basis to avoid fatigue.

10. Driver fatigue is greater between the hours of midnight and 6 a.m. Drivers must use extreme caution when operating a vehicle during this time. A second person should remain awake and ride in the front passenger seat.

E. I nclement Weather

1. When planning the travel route, check the forecast to see if inclement weather is predicted.

2. During inclement weather, travel safety should follow guidelines set forth by the National Weather Service. Drivers should contact local law enforcement to determine the best course of action based on driving conditions.

3. During inclement weather, drivers are to use extreme caution.

4. When driving in treacherous weather and conditions are deemed dangerous or unsafe, immediately cease all travel and find the nearest shelter or hotel.

5. The University will defray the cost of an overnight stay if unexpected bad weather impedes the safe return to campus.

Permission to seek extended stays due to weather conditions must be approved by the advisor of record.

F. Behavioral Expectations

1. All participants who are defined as BGSU students are accountable to the BGSU Code of Student Conduct throughout the duration of the trip.

2. Being under the influence, or in possession of alcohol or drugs in conjunction with the trip and throughout its duration, is prohibited regardless of the age of the student participant. This applies from the moment of departure from campus until the return to campus, or at the moment the student participant disaffiliates from the approved travel arrangements in accordance with the policies established by the Office of Campus Activities.

3. If the driver becomes aware of alcohol and/or drug consumption and/or possession, the driver should stop the vehicle and request that these substances be removed from the vehicle before the trip is continued. Failure of any passenger(s) to comply will cause immediate cancellation of the trip. Individuals as well as the student organization will be held accountable to the policies set forth in the BGSU Code of Student Conduct.

4. Smoking is prohibited inside any University-owned or -rented vehicle.

5. The transport of hitchhikers or any unauthorized passengers is prohibited.

6. Use of other than a compact-size trailer is prohibited without consent of the Office of Campus Activities (or designee).

7. Students are encouraged to report reckless or irresponsible driving by other student participants so that appropriate safety measures can be taken for future trips.

8. Driving in a foreign country poses extraordinary risks that may necessitate the purchase of special insurance. It is important to consult with the Office of Campus Activities prior to traveling in a vehicle that crosses the border into another country outside the United States.

9. All trip participants are ambassadors of Bowling Green State University and as such must represent the University in a positive light. Alleged violations of the BGSU Code of Student Conduct will be referred to the Office of the Dean of Students for investigation and resolution. BGSU students and the sponsoring organization are responsible for the behavior of non-BGSU students participating in the trip.

G. M onetary Guidelines Any person or organization using University funds for travel must comply with the expenditure guidelines established by the Bowling Green State University Office of the Treasurer.

H. E xemptions Requests for exemptions to any of the aforementioned policies are subject to approval by the Dean of Students (or designee).

U n d e r g r a d u at e S t u d e n t T r av e l P o l i c y for Frat e r n i t i e s a n d So r o r i t i e s When a registered student organization desires to participate in, or sponsors an event that occurs off campus, and participation requires vehicle use, the University is committed to promoting the safety of all participants.

Therefore, the Bowling Green State University Student Travel Policy applies if any of the following conditions are met:

1. If the fraternity or sorority event involves 50 percent or more of the chapter’s members, using the roster in Greek Affairs (based on what Greek Affairs considers a chapter social event).

2. If the fraternity or sorority event is beyond 50 miles of the BGSU main campus.

A. R egistration of the Event The chapter president and the chapter advisor must register each trip by using the online form that can be found on the Greek Affairs Web site (www.GreekBGSU.com).

B. A dvisor Participation Upon review of the registration form, Greek Affairs will determine if an advisor is required to be present. If a travel advisor is required to travel with the group, the travel costs for the travel advisor will be paid from a special account designated for advisor travel.

C. T ransportation Requirements Bowling Green State University has established transportation requirements as determined by the Office of Risk Management.

All of these related policies can be found on the Risk Management Web page (www.bgsu.edu/offices/riskmgmt/index.html). Additionally, all travel participants are required to follow the transportation requirements summarized below as set forth by the Office of Risk Management. Compliance with these items is required. These transportation requirements apply to travel by car or minivan but do not apply to travel by air or charter bus.

1. Driver Requirements

a. In addition to having a valid driver’s license, all drivers must consent to a motor vehicle record check annually when driving other than personal vehicles to verify the driver meets the accepted criteria in order to drive.

B. All drivers must be at least 18 years of age.

C. Drivers must obey all traffic laws including seat-belt use. If failure to obey traffic laws results in a ticket, the driver is responsible for any fines, including parking tickets.

2. Rental Vehicles Renting vehicles from University-approved rental car vendors is an accepted practice. Drivers must be at least 21 years of age.

3. University-Owned Vehicles Only licensed drivers who are at least 18 years of age may drive a University-owned car or minivan.

4. Personal Vehicles The use of personal vehicles is strongly discouraged because the institution lacks control over the condition, maintenance and insurance coverage on personal vehicles. Only licensed drivers who are at least 18 years of age may drive a car or minivan.

5. Large Passenger Vans Because large passenger vans pose a special risk, students are prohibited from driving or riding in a vehicle with more than eight seats unless permission is granted by the Dean of Students (or designee). All drivers must complete the University-approved van driver safety course in situations where prior approval is granted to use large passenger vans.

6. Insurance When using University-owned or -rented vehicles, the University provides all necessary liability and physical damage coverage. In situations when personal vehicles are used, the University is unable to reimburse the vehicle owner for any accident-related repairs or payment of deductibles. Personal vehicle owners are expected to carry automobile liability insurance in an amount sufficient to cover any property damage or liability loss and be responsible for the payment of their own deductible including the defense of any claim.

D. D riving Requirements

1. Travel routes must be planned in advance.

2. Drivers must have at least two years of licensed driving experience free of any court-imposed restrictions.

3. Two University-approved drivers are required on trips greater than 250 miles one way.

4. On long trips (over 250 miles one way) drivers must rotate every three hours and no one person may drive more than eight hours in a 24-hour period.

5. Drivers are responsible for knowing and following all motor vehicle laws and safety regulations for each state in which travel occurs.

6. The use of a cell phone is prohibited for drivers while driving.

7. The number of passengers may not exceed the number of available seat belts.

8. Transporting minors unless accompanied by a parent or guardian is prohibited except in situations when the minor is a registered BGSU student younger than age 18.

9. If drivers are participating in events and driving on the same day, then drivers should rotate on a more frequent basis to avoid fatigue.

10. Driver fatigue is greater between the hours of midnight and 6 a.m. Drivers must use extreme caution when operating a vehicle during this time. A second person should remain awake and ride in the front passenger seat.

E. I nclement Weather

1. When planning the travel route, check the forecast to see if inclement weather is predicted.

2. During inclement weather, travel safety should follow guidelines set forth by the National Weather Service. Drivers should contact local law enforcement to determine the best course of action based on driving conditions.

3. During inclement weather drivers are to use extreme caution.

4. When driving in treacherous weather and conditions are deemed dangerous or unsafe, immediately cease all travel and find the nearest shelter or hotel.

5. The University will defray the cost of an overnight stay if unexpected bad weather impedes the safe return to campus.

Permission to seek extended stays due to weather conditions must be approved by the advisor of record.

F. Behavioral Expectations

1. All participants who are defined as BGSU students are accountable to the BGSU Code of Student Conduct throughout the duration of the trip.

2. All policies of the (inter)national organization in regards to alcohol consumption must be followed at all times during the course of the trip.

3. If the driver becomes aware of alcohol and/or drug consumption and/or possession, the driver should stop the vehicle and request that these substances be removed from the vehicle before the trip is continued. Failure of any passenger(s) to comply will cause immediate cancellation of the trip. Individuals as well as the student organization will be held accountable to the policies set forth in the BGSU Code of Student Conduct.

4. Smoking is prohibited inside any University-owned or -rented vehicle.

5. The transport of hitchhikers or any unauthorized passengers is prohibited.

6. Use of other than a compact-size trailer is prohibited without consent of the Office of Campus Activities (or designee).

7. Students are encouraged to report reckless or irresponsible driving by other student participants so that appropriate safety measures can be taken for future trips.

8. Driving in a foreign country poses extraordinary risks that may necessitate the purchase of special insurance. It is important to consult with the Office of Campus Activities prior to traveling in a vehicle that crosses the border into another country outside the United States.

9. All trip participants are ambassadors of Bowling Green State University and as such must represent the University in a positive light. Alleged violations of the BGSU Code of Student Conduct will be referred to the Office of the Dean of Students for investigation and resolution. BGSU students and the sponsoring organization are responsible for the behavior of non-BGSU students participating in the trip.

G. M onetary Guidelines Any person or organization using University funds for travel must comply with the expenditure guidelines established by the Bowling Green State University Office of the Treasurer.

H. E xemptions Requests for exemptions to any of the aforementioned policies are subject to approval by the Dean of Students (or designee).

U n i v e r s i t y N ame , D o c ume n t s and Records Use of BGSU or other University marks (e.g., logos) by an organization in connection with the production and/or sale of clothing or other merchandise is subject to approval under the BGSU Licensing Program. Any and all items must be produced by an officially licensed vendor. A list of officially licensed vendors is available from: BGSU Licensing Contact Department of Intercollegiate Athletics Sebo Athletic Center 1610 Stadium Drive 419-372-2401 Violence It is the policy of BGSU that acts of violence, threats of violence or intimidation will not be tolerated. In its mission to become a premier learning institution, BGSU recognizes the importance of providing a safe environment for all its members. In this community, victims and survivors will be treated with dignity and respect. Any persons found in violation of this policy may be subject to disciplinary action. Violators may also be subject to criminal prosecution.

For the purpose of this policy the following definitions apply:

A. Acts of violence include any exercise of force against property that could result in physical or emotional harm.

B. Threats of violence include any verbal or non-verbal communication that inflicts harm.

C. Intimidation includes any verbal or nonverbal act towards another person, the purpose of which may be to coerce, and the result of which could cause the other person to fear for his or her safety or the safety of others.

In many situations, these actions are also considered criminal acts under the Ohio Revised Code. Acts defined in this subsection include but are not limited to: physical assault or abuse, sexual assault or abuse, stalking, verbal or other threats of physical or sexual assault, threats that may include a weapon and damage or destruction of another’s property.

BGSU is committed to providing education, prevention, advocacy, intervention and support services which address acts of violence, threats of violence and intimidation. In addition, the University collaborates with community agencies and professionals in providing these services and referrals. All members of the BGSU community are asked to report violations of the policy on violence to appropriate authorities.

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